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HR Specialist

  • Job reference: 20190408HRSPLSTIRQ
  • Location: Iraq
  • Salary: Negotiable
  • Job type: Permanent
  • Sector: Oil & Gas
  • Date posted: 08/04/2019

Job position: HR Specialist (Job Ref 20190408HRSPLSTIRQ)

Report line: Section Manager

Workplace: Iraq

Purpose

The purpose of HR Specialist is acting as a lead person in the delivery of human resource services with specific responsibility for implementing personnel policies and regulations; addressing a variety of issues and/or providing general support; overseeing the maintenance of records, files and databases of personnel actions, evaluations, licensure, and tenure; and assisting the Personnel Manager in ensuring that personnel functions conform to all applicable regulatory requirements., supporting C&B Supervisor & Manager in ensuring all components of remuneration program are delivered accurately, timely and in a cost effective manner. Ensuring all employee data and filings are kept up-to-date, in line with legal requirements and internal company policies and procedures

Key Responsibilities and Duties,

Staffing

  • Helping the implementation of process for recruitment and hiring, including but not limited to interview arrangement, employment approval, on-boarding of new hired etc.
  • Prepare and conduct orientation for newly hired employees and other training courses as work required.

Conducting Employee Performance Management

  • To ensure employees have appropriate and realistic job goals, set performance goals for tasks, jobs and roles of subordinates in the section.
  • Monitor and provide ongoing feedback about the employee's performance.
  • Assist section manager to conduct performance appraisals on a regular basis and help employee to develop performance improvement plans if an employee's performance is not adequate.

Maintaining Personnel Policies and Procedures

  • Oversee the implementation of personnel policy and procedures in company.
  • Provide consultancy for policy and procedures to all the end user departments as enquiry
  • Assist section manager to compile, update and review all the policies and procedures.

Fulfilling Daily Personnel Management

  • Be responsible for daily personnel management, including labor contract management, probation appraisal & performance appraisal etc.

Handling Grievances

  • Help employees address and provide a variety of resources to resolve a wide variety of concerns and complaints.

Discipline and Dismiss Employees

  • Address performance problems through corrective action and dismissal.
  • Be responsible for documenting performance and maintaining written records of performance problems.
  • Assist to implement disciplinary action and dismiss in coordination with user department and C&B section.

Implementing the C & B Policies

  • Assist C&B manager and supervisor on implementation C&B policies, and continues improvement on policy and procedures.
  • Analysing data to ensure appropriate pay across all departments.
  • Design, implement, and manage salary classification
  • Conduct salary analysis recommendations as required;

Assistance on Management of C&B budget and Cost

  • Drafting Cost analysis for company business needs
  • Assist on annual budget drafting
  • Monthly and annual reports of C&B (internal and external reports)

Daily C&B Management

  • Processing Monthly payroll/Bonus payment /monthly payroll reports
  • Handling the whole process of timesheet collection, verification, uploading in the system
  • Processing Invoices
  • Coordination on company insurance scheme,
  • Coordination local staff C&B issues with HR service company
  • Providing support to the auditing requirements

Others

  • Be responsible for other duties assigned by section manager.

Minimum Qualifications and Skills

Education

  • Bachelor degree in HRA or MBA Public Relations / Finance / Human Resources will be an advantage from reputable university
  • Be familiar with the human resources, business administration, legal, statistics and so on

Experience

  • 10 years of working experience with 8 years of related experience in C & B must;
  • Be knowledge on the project management & technical service contract in oil industry
  • Have experience on the recruitment and HRIS
  • Capability in management skill, good English communication skill and proficient office software.
  • Knowledge of labor regulations
  • International experience is preferable
  • Good level of English proficiency
  • PC skills (Excellent in Excel, Word, Windows, etc)

Certificate

  • Advance Certification in Human Resources will be an advantage

Specific Knowledge

  • Be familiar with the human resources, business administration, legal, statistics and so on

Competencies

  • Initiative, Personal effectiveness, Human relations handling skills, Leadership skills, Professional knowledge of HR
  • Adding value through people development, Continuing learning, Strategic thinking capability, Influencing
  • Negotiating skills, Interpersonal skills, Business / culture awareness, Service delivery, Communication (Oral / written), Presentation

Preferred Qualifications and Skills

Competencies

  • Be good at change management to adjust the plan and solution whenever needed to ensure a timely deliverables.
  • Stress management capability to deal with the unexpected challenges or issues in a positive way.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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