Project Secretary/Business Support Administrator

Posted 12 January 2023
Salary Negotiable
Job type Contract
DisciplineEnergy Recruitment
Contact NameAlan Patterson

Job description

Project Secretary/Business Support Administrator (Contract)

Our Wind Energy client is seeking an experienced Project Secretary for a month - month, potentially ongoing contract. They offer a hybrid working model where most of the hours can be worked remotely but there will be an occasional requirement to work in the Aberdeen offices. Candidates should be located in the Aberdeen area and have previous energy industry administrative support experience, including Word, Excel and Powerpoint and ideally a working knowledge of SAP.

* Providing PA/EA Support to Senior Management
* Diary Management
* Coordination of team travel commitments and bookings and assignment to project cost code.
* Monitoring of project external mailboxes, such as supply chain and consultation emails and tracking project responses.
* Assisting organising meetings, internal and external, including with meeting rooms and logistics arrangements.
* Maintaining relevant tracking spreadsheets, including supplier engagement and responses.
* Taking minutes at OCM / TCM related meeting, including recognition that some of these are confidential in nature.
* Support with processing of SAP expenses.
* Support to Commercial team in arranging signature and sending and registering formal agreement notices.
* Support on word and PowerPoint formatting, per communications branded material.
* Updating data on Excel
* Support to SAP requisition raising.
* Competency with general MS office suite.

Contract position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/064246.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.