HR Administrator

Posted 14 September 2023
Salary Negotiable
Job type Contract
DisciplineBuilt Environment Recruitment
Contact NameMonika Gajda

Job description

Our Client is looking for an experienced HR Administrator to join their operations based in Invergordon, Ross-shire. Reporting to the HR Business Partner, the successful post holder will be responsible for providing a comprehensive, confidential and professional support service to the HR team.

Role responsibilities:

HR Administration Support:

  • Ensure the HR Information System is up to date, accurate and complies with legislation, particularly Data Protection requirements
  • Administration support for all aspects that fall under the scope of the HR department including; new starters, leavers, performance review, absence, induction, processing purchase orders and invoices
  • Update and maintain the Organisation Charts
  • Maintain the HR Intranet web pages, refreshing content and suggesting improvement to content and design
  • Be the first point of contact for all HR related queries, providing support to employees and managers
  • Identify opportunities to streamline and improve our HR processes and practises


  • Provide support to the HR team with recruitment activity, including interview preparation, administering psychometric testing in addition to preparing offers and contracts and obtaining references

HR Reporting:

  • Produce regular and ad-hoc reports for the HR Team and for other Departments within the business as required
  • Analysis, trend identification and interpretation of key HR metrics



  • Strong administration experience gained within an HR team (preferable)
  • Experience of working with a high volume of administration, within a fast-paced environment
  • Experience of working with databases or HR Information Systems (preferable)
  • Knowledge of Employment Law and data protection regulations (preferable)
  • Working knowledge and understanding of Microsoft Office i.e., Excel, Word, PowerPoint, Outlook to an intermediate level


  • Strong organisation skills with the ability to prioritise key tasks effectively
  • Excellent communication and collaboration skills with ability to build effective relationships with stakeholders across all levels
  • Analytical skills
  • Accuracy and attention to detail
  • A high level of integrity
  • The ability to be discrete and ensure a confidential approach to sensitive matters
  • Maintains high professional standards along with a strong customer service ethos
  • Demonstrates resilience and a positive attitude to change
  • Maintains a can-do attitude and demonstrates flexibility and adaptability
  • Demonstrates initiative and has a continuous improvement mindset

Additional requirements:

Current UK driving licence is essential.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.