HR Administrative Assistant

Posted 24 August 2023
Salary Up to US$26 per hour
LocationNew Brighton
Job type Temporary
DisciplineLife Science Recruitment
Contact NameRachael Jalbuena

Job description

HR Admin Assistant
New Brighton, MN
1 yr contract
Hourly Rate: $26/hr
Work Hours: 25-30 hrs per week, Mon- Fri (5 to 6 hours) a day. Start 8am or 8:30am CST

Orion Group is seeking a highly organized, personable, and detail-oriented Administrative Assistant for our Medical Device Manufacturing client. Based out of beautiful New Brighton, MN - the selected candidate will keep the office running smoothly by completing clerical tasks for employees and managers and providing general administrative support to the Minnesota local team and the HR Shared Services Center.

Responsible for performing the below administrative tasks on a confidential and professional level while working closely with the HR Business Partner and HR Coordinator:
* Reception
* Stocking cafeteria supplies (utensils, plates, cups, coffee, etc)
* Mail distribution and invoice scan to AP
* Ordering of lunches for visitors and on site meetings
* Office set up coordination with IT and Manager
* Administrative support for HR Shared Service Center
* Responsible to file HR and payroll documents including transfer of active employee files to terminated employee files and discarding/retaining personnel files per the records retention policy
* Coordinate the employee engagement board including company event pictures, talent movement, community involvement opportunities, and educational opportunities


a) Position Specific Competencies / Experience
* Previous experience in an admin support/clerical role
* Strong interpersonal skills and adaptability
* Ability to prepare/stock inventory and process office bills
* Excel, Word, and Outlook experience.
* Must be able to multi task.
* Must be able to work independently with little supervision for routine tasks.
* Must have excellent verbal and written skills (polished and professional).
* Ability to lift and move 25 pounds

b) Education
* High school diploma or equivalent. Associate degree preferred.

c) Language
* Fluent in English both spoken and written

* Strong collaboration, communication, and team work skills
* Strong attention to detail/ accuracy, meeting deadlines, and organizational skills to manage multiple priorities
* Ability to adhere to company policies and guidelines

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.