Subcontractor Administrator

Posted 17 November 2022
Salary Negotiable
DisciplineEnergy Recruitment
Contact NameFinlay Asher

Job description

Role Title - Subcontract Administrator - Subcontracts - Civil/ Mechanical/ Electrical

Location - Reading (60/40 Hybrid Working)

About Anesco
Anesco is a market leader in renewable energy, managing the development, design, construction, maintenance, and market optimisation of large-scale projects across the UK, and more recently in Europe.
To date, the company has constructed over 120 grid-scale solar farms and 30 energy storage facilities, while its O&M service is monitoring more than 24,000 sites. The technologies we have deployed and manage, are generating over 1GW of renewable energy and we have a further 2.5GW portfolio of projects in development.
With a global focus on climate change, there has never been a better or more exciting time to join Anesco as we look to expand our footprint in Europe and accelerate the transition to net-zero.

Our company Values
We are proud to be market leaders in our chosen areas of expertise, we embrace innovation, we are focused, and strive to be the best we can be. At Anesco we are one team, building trust and enduring relationships with our colleagues, customers, and suppliers. We champion renewable energy and are committed to causing no harm to people or the environment.
Purpose Due to our phenomenal growth, we are seeking a PSCM Subcontracts Administrator, as part of Anesco's growing Commercial and Projects team. The postholder will manage contract compliance, vendor bid/selection, cost/benefit tracking. Responsible for vendor relationships, vendor performance management and performance evaluations

Key Accountabilities & Responsibilities

  • Preparation of tenders for all disciplines and project specific contract strategy e.g. bidders list and project specific terms & conditions

  • Compile all required information from other departments e.g. engineering, planning, commercial, operations and to issue invitations to tender

  • Evaluation and negotiations both commercial/contractual and coordinating technical evaluations

  • Organize and chair clarification meetings and kick-off meetings

  • Organize the tender board and provide the required documentation

  • Preparation and issuing of contracts and for the accurate administration of the contract and issue of addenda and/or amendments

  • Monitoring contract variations (subcontracts and client contracts)

Role Profile

  • Involvement, post contract award, embraces all activities necessary to be aware of the Contractor's performance/actions in relation to the requirements of the contract and ensures obligations are met.

  • Responsible for all contractual correspondence and for close-out contracts

  • Update and manage changes to Company's contract models and maintain online contract repository.

  • Work closely with Commercial team to ensure appropriate models are available

  • Perform Anti-Corruption Due Diligence exercises

  • Complete Statement of Requirements documents

  • Contribute in highlighting existing or potential deficiencies that might result in deviations from the contract, disputes, requests for changes, and/or claims

  • Prepare deliverables list and contractual correspondence (i.e. Contract Plan, Schedules, Engineering Plan, HSSE Plan, etc.), and ensure it's responded to as required

  • Write contract briefs and ensure availability of contract documentation

  • Ensure change order files contain all required backup documents and are auditable

  • Provide input on procedural issues and contractual matters relating to contracts

  • Provide guidance to contractual disputes and contractual clarifications to existing contracts

Skills & Competencies

  • Experience working in a multi-project environment with strong technical and commercial skills.

  • Work as part of a team of buying and commercial professionals with the ability to adapt to project dynamics. (i.e. unit rate, lump sum and/or reimbursable contracts)

  • Positive interpersonal skills dealing with internal stakeholders and external customers Experience working with contractor organizations

  • Ability to work efficiently on multiple projects within tight deadlines

  • Experience performing effectively in a multi-disciplinary, multi-cultural environment

  • Previous Solar, PV, PVV is desirable, with associated transferrable sector skills

  • Demonstrable Procurement, Supply Chain experience

Personal Characteristics

  • Self-driven, ability to work autonomously and with minimum supervision

  • Works well under pressure, achieving tight deadlines within a demanding environment

  • Communicates clearly and effectively with both internal and external stakeholders

  • Always upholds the reputation and values of the company

  • Agile and flexible thinking

Qualifications & Experience

  • HND/ Degree in Engineering/ Science or related Supply Chain Management qualification CIPS

  • Procon/ SAP/ Ariba or related software experience preferred Additional information

  • Membership of a relevant professional body is desirable

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.