Operations Secretary

Posted 16 June 2022
Salary Negotiable
LocationAberdeen
DisciplineEnergy
ReferenceTR/055335_1655466084
Contact NameNeil Grant

Job description

Job Title
Operations Secretary

Job Description
* Full secretarial and ancillary support
* Commercial support - logging, processing and administrating financial activities
* Implementation and admin of management systems
* Administration of risk management system
* Compiling reports, memo's, minutes, departmental presentations and documents
* Control of all technical documentation
* Billing of ROV tooling
* Raising and logging related ICPO's
* Processing department expenses
* Tracking of all ROV audits (includes monitoring all outstanding actions)
* Organising annual seminars / conferences
* Providing PO spend summary of assets on a monthly basis
* Dealing with project enquires and disputes
* ROV Insurance - annual actuals and forecasts
* ROV breakdown / availability statistics
* Assist in raising purchase orders based on requisition data
* Calendar management for Manager & Connected Assets Director - organising meetings
* Tracking of all internal training courses

Suitability

* Similar work experience and/or formal secretarial qualification
* Good knowledge of Microsoft software packages - Word, Excel, Powerpoint, Outlook
* Good keyboard skills and sound working knowledge of software packages


Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.