Lead Document Control

Posted 30 April 2024
Salary Negotiable
Job type Contract
DisciplineOil and Gas Recruitment
Contact NameGary Chapman

Job description

We have a current opportunity for a Lead Document Control on a contract basis. The position will be based in Paris, France (residential). For further information about this position please apply.


  • Qualification: Very good experience within the Oil & Gas Documentation Control Management sector

  • Languages: English and French

  • Professional Experience: At least 10 years

  • Experience within a project: 5 years Minimum Requirement


  1. To adopt and demonstrate exemplary behavior concerning H3SE, implementing and monitoring H3SE rules and requirements within his area of responsibility.

  2. To be informed of Company Specifications (GS's/GR's), Corporate procedures, etc. related to Documentation Management and their application to the Project.

  3. To define, develop, implement, and maintain a Documentation Management plan detailing the strategy adopted, the organization set-up as well as the means and tools defined accordingly.

  4. To implement and maintain procedures, specifications, means, and tools (among them New PRODOM) required to ensure efficient management of all flows of documents during all the phases of the Project and in all project work locations.

  5. To liaise with concerned Corporate Departments for the setting-up, implementation and maintenance of TotalEnergies (New PRODOM) within the Project.

  6. 6. To organize, supervise, control, and support the Documentation section (several Document Controllers) in the performance of their duties all along the course of the Project.

  7. To participate in the implementation of the Documentation Management system Contractors, setting up and explaining rules and procedures, jointly with the assigned Document Controller and with the help of concerned Corporate Departments.

  8. To participate, as necessary, in the Documentation Control and Management activities, including but not limited to:

  9. The use of New PRODOM for day-to-day activities such as registration and integration of contractor-received documents, registration of transmittal sheets, definition and launch of review workflows (maintenance of a distribution matrix for this), follow-up, and expediting of reviewing process.

  10. Control the conformity of contractor-issued documents concerning Project specifications and standards, using special tools for automatic control, commenting on the conformity of documents, and rejecting documents as necessary.

  11. NEW PRODOM inductions to newcomers, including, procedures/specifications/tools.

  12. To perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols, and all other aspects related to document quality.

  13. To define, set up, validate, and maintain necessary means and tools for the timely preparation of the handover of documentation to the Operations team.

  14. To coordinate with Affiliate (and other Departments as necessary) for the management of correspondence (mainly correspondence with Partners and Concessionaire)

  15. In a general manner, assist the whole Project team with all matters related to documentation management activities.

  16. To report timely to the GEDI / Project management highlighting any encountered area of concern.

  17. To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and in a general manner all along the course of the Project.

  18. To gather 'lessons learnt' regarding Documentation Management matters and provide feedback to other entities as required.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.