HR Coordinator

Posted 09 April 2024
Salary Negotiable
Job type Temporary
DisciplineEnergy Recruitment
Contact NameLouis Falconer-Flavin

Job description

Our client is currently recruiting for the position of HR Coordinator, based in Aberdeen.

* Coordinate and manage all recruitment administration e.g. CV tracking, interviewing, offer process and documentation ensuring this follows agreed BMS process at all times.
* Ensure all HR procedures and documentation are followed and issued in good time for the assigned line Departments e.g. RAFs etc
* Provide general support to HR e.g. integration, salary review, performance management, payroll, career development, Organisational and Culture Change programmes etc.
* Responsible for updating and publishing the Organisation Charts.
* Responsible for creating and collating monthly HR metrics reports e.g. average sickness absence, training days, hire to date etc.
* Prepare, collate and check data information for line managers and HR.
* Maintain accurate, complete records for all personnel as well as general filing required.
* Responsible for the audit of all people data on HR Management System.
* Manage data for all contractors ensuring compliance with government legislation and maintain approvals.
* Deliver the HR induction process to new employees.
* Designated 'Super User' for HR system.
* Coordinate and manage all payment requirement pertaining to the HR budget, e.g. raising PO's, checking invoices and liaising with accounts department.
* Manage the administration of holiday/sickness forms.
* Respond to employee/contractor HR queries.
* Coordinate all work permit requirements.
* Coordinate and check all administration relating to project work, pension, healthcare and life assurance schemes.
* Report on all L&D and training and competence activities, costs, performance, etc. on a regular basis and specifically when required by budgeting and business planning processes.
* Support the Staff Forum when required.
* Any other duties as required

Experience & Qualifications:
* Demonstrable experience working in HR, supporting the oil and gas industry
* Highly organised, numerate, with demonstrable problem-solving skills
* A high level of integrity, ethics, with strong attention to detail
* Must have the highest level of good judgment and common sense, and be able to deal with matters that have the highest confidentiality level
* Ability to work to challenging targets and deadlines and to deliver when under pressure whilst remaining calm and professional
* Excellent communication skills both written and verbal, and the ability to deal confidently and professionally with all stakeholders
* Self-motivated and able to demonstrate a positive and "can-do" attitude
* IT literate with knowledge of, and ability to competently use HR systems and all other internal systems and databases
* Advanced Word, PowerPoint and Excel user.
* Awareness of the company's HSEQ Policies and Business Management System (BMS)
* Awareness of the company's Values & Business Principles
* Office Safety Induction
* Awareness of Safety and Environmental Critical Roles
* Introduction to Senior Management

Permanent position.

If you feel that you are well suited to the above opportunity and would like to find out more then, please contact Orion Group for more information or apply by forwarding your current CV quoting reference: PR/071338.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.