HR Assistant

Posted 20 June 2024
Salary Up to £23633 per annum + Attractive benefits
Job type Contract
DisciplineBuilt Environment Recruitment
Contact NameAngela Henderson

Job description

HR Assistant
6 month Contract with view to Permanent
36 hours per week
Dunfermline/Hybrid work pattern
Salary - £23,633 + attractive benefits

A fantastic and unique opportunity has arisen for an HR Assistant to join a vibrant, professional HR Team based in Dunfermline.

Working within a public sector environment, this role will give the successful candidate the opportunity to progress their career and gain valuable HR expertise.

Ideal candidate will have an HNC in Business Studies or similar within a business related subject - ie HR or Administration.

Assist in the provision of an efficient HR support service which will facilitate the delivery of a professional and customer-focused HR service to the people and Management teams across the Trust.

Key Personal Attributes
* Excellent verbal and written communication skills with strong customer focus on building solid business relationships
* Excellent organisation and time management skills with demonstrable ability to effectively plan and organise own workload
* Basic knowledge of HR practices e.g., recruitment and selection, absence, recording, training and development, employee relations
* Attention to detail, accuracy whilst working under pressure to meet strict deadlines
* Sound working knowledge of Microsoft applications, including Excel, Word, PowerPoint and Outlook

Duties and Responsibilities
* Acting as a first point of contact for all managers and employees with general HR queries
* Championing HR policies and procedures and providing guidance and support to employees and line managers.
* Recruitment administration, tracking agency applications and coordinating and assisting managers with interviews when requested.
* Processing of existing employee contract changes within the online HR system and submit required supporting documentation appropriately
* Assist in the processing and administering of Flexible Working, Flexible Early Retirement and Retirement applications
* Learning and Development Administration, including coordinating training sessions, tracking attendance and recording training outcomes, maintenance of the L&D database
* Carrying out and issuing references for employees and ex-employees on request
* Verifying relevant right-to-work checks in line with current legislation
* Monitoring sickness absence to ensure that it is recorded correctly within the HR system by both Management teams and employees within Self-Service.
* Assist Managers with raising the Occupational Health Referrals
* Updating Excel and Sharepoint Documents
* Project Work as required

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.