Facilities Assistant

Posted 18 March 2024
Salary Negotiable
Job type Contract
DisciplineEnergy Recruitment
Contact NameAlan Patterson

Job description

We are seeking a dynamic and organized Facilities Assistant to join our clients team in the City Centre of Aberdeen. Starting late April/early May 2024

We are seeking a highly efficient and professional Facilities Assistant to manage our office's reception, facilities, and administrative activities. Hours of work would be flexible around 0800 - 16.30 Mon - Fri. This is an ongoing contract role commencing asap with a competitive rate of pay.

Our ideal candidate is a friendly and approachable individual with a positive, can-do attitude. You will be responsible for greeting visitors, answering phone calls, accepting deliveries, and ensuring that our office runs smoothly and efficiently.

* Responsible for reception, facilities management and providing support to Executive Assistant as an when required. Ensuring reception and administrative activities are conducted efficiently, effectively and professionally.
* Answering telephone professionally and courteously, taking messages and passing these on promptly.
* Greet and sign in and out visitors to the building, offering refreshments and announcing the arrival of visitors.
* Accept deliveries to the building, sign for packages and deliver/alert appropriate person of their arrival.
* Track visitor car parking.
* Stock check all office stationary supplies, ordering stationary as an when needed.
* Post outgoing mail and where necessary take mail to the post office obtaining receipts and proof of purchase. Responsibility of distributing incoming mail. Book Couriers when required.
* Deal with contractors to the building, i.e. fire alarm maintenance, air conditioning, recycling etc.
* Book refreshments/lunches for delivery to the building as required.
* Book taxis as required on account.
* Organise fruit, biscuits, milk, set up coffee and milk machines.
* Ensure kitchen stock is kept replenished, order/purchase supplies.
* Liaise with cleaning staff ensuring sufficient materials are available.
* Ensure office areas and common areas are kept tidy and clean liaising with cleaning staff.
* Advise Silver Fin Facilities of any maintenance work required in the office. Obtain quotes for work/repairs.
* Organise Friday breakfast.
* Keep Condeco desk booking system updated and liaise with HR re leavers and joiners.
* Organising payment of invoices
* Support offshore travel bookings.
* Support with office administrative tasks as and when required.
* Control of office access passes, printing and distributing to new starts, temporary passes issued to staff when needed.

If you feel that you are well suited to the above opportunity and would like to find out more then, please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/066077.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.