Business Support

Posted 15 March 2024
Salary Negotiable
Job type Permanent
DisciplinePermanent Recruitment
Contact NameEmma Smart

Job description

Our client is currently recruiting for the position of Business Support, based in Aberdeen.

* Proficient/strong knowledge with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook. Capable in creating, supporting, and maintaining large Excel and Visio files.
* Always provide confidential administrative support
* Strong written and oral communication skills to effectively interact with stakeholders at all levels in the organization.
* Attend regular Function meetings and support members of the wider Business Support team when required and work closely together to ensure that appropriate support is in place across the Business and delivery needs are met.
* Collate/Coordinate all documentation, reports, presentations to a high standard and accurately prior to issue.
* Organise and coordinate meetings, village halls on behalf of IS Leadership Team and manage multiple calendars. Responsible for issuing invitations, preparation of agendas and pre-read material in advance. Book meeting rooms, support setting up virtual meetings or teleconferences, minute-taking, action tracking and manage timely follow-ups accordingly.
* Support booking travel, accommodation and offsite meetings/events in accordance with the Business Travel and Expense Procedure. All costs and travel must be recorded.
* Act as a focal point to support the function/departments with time-writing, expenses, and all other administration queries.
* Ability to raise purchase requests in SAP, raise and reconcile expenses accurately and support with other finance activities as required.
* Work in conjunction with the Business Support team to coordinate all PPE orders, stationery orders and ensure sufficient stock levels are in place and recorded.
* Coordinate and support the IS joiner, mover and leaver process. Work closely with other functions to ensure that all appropriate equipment, desk management are in place to support your functions and accurately recorded all internal moves.
* Proactively identify opportunities to improve day to day processes and operations. Anticipate requirements and provide timely solutions.
* Any other reasonable duty as per instruction by your manager

Experience & Qualifications:
* Demonstrable previous experience in similar role within UK oil and gas sector preferred.
* Proficient/strong knowledge with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook. Knowledge level dependent on specific role
* Should be performance focussed with commercial mind-set, agility and a focus on delivery and performance.
* Must have the highest level of ethics, good judgment and common sense.
* Must thrive in challenging situations but can maintain a positive, pro-active attitude.
* Willing to lead, integrate across functions and problem solve.
* Confident in engagement with senior management
* Solid communication and relationship building skills with ability to form strong and trusting working relationships with a wide range of stakeholders.
* Awareness of the company's HSEQ Policies and Business Management System (BMS)
* Awareness of the company's Values & Business Principles

Permanent position

If you feel that you are well suited to the above opportunity and would like to find out more then, please contact Orion Group for more information or apply by forwarding your current CV quoting reference: PR/070528.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.