Administrator

Administrator
Contract - 1 year+
Location - Rosyth Dockyard, KY11 2YD
Rate - £14 - £15 per hour + holiday pay
37 hours per week

Our client, Babcock International based at Rosyth Dockyard are eager to appoint a capable Administrator to provide admin and clerical support to their Type 31 Shipbuilding Project Team.

Working on site 37 hours per week, the ideal candidate will be well organised, have strong attention to detail, be IT confident (Microsoft Office & in-house systems) and able to satisfy Baseline Security clearance requirements.

Duties include:

* Undertake a range of clerical and administrative duties within a department to ensure the smooth running of the department - this includes but is not limited to photocopier/printer issues and ordering of toner / supplies for the office.
* Process a wide range of documents and information received from a range of sources, including reconcile records to ensure accuracy of data and the system.
* Identify and carry out initial investigation into discrepancies and shortages, involving statistical information, document control or physical stock control.
* Collate and extract data and produce routine reports, schedules, summaries and letters for internal circulation or for customers and suppliers.
* Build relations with stakeholders, customers and suppliers and exchange information in order to clarify a situation, eg placing orders, arranging appointments, deliveries, etc.
* Verify calculations, check or allocate costs, check & obtain correct authorisation and obtain information for incorrect or incomplete documents .
* File documents and keeps filing systems up to date such that information can be readily retrieved for others.
* Support the T31 team with bookings on a weekly basis - processing timesheets and progress in our reporting system.
* Problem Solving around bookings, shop orders, work orders, centre changes and ensuring reconciliation of bookings are complete in an accurate and timely manner.
* Booking of meeting rooms and allocation of lockers to industrial contractors.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.