Administrative Coordinator

Posted 12 March 2024
Salary Negotiable
Job type Contract
DisciplineOil and Gas RecruitmentEnergy Recruitment
Contact NameEmma Smart

Job description

Our client are currently recruiting for the position of Administrative Coordinator, based in Aberdeen on a 6 month basis.

* Responding to queries from Contractors, Agency Suppliers, Candidates and the wider MSP Team.
* Processing Job and Contractor changes on the Vendor Management system, Fieldglass.
* Supporting the Recruiter's to arrange interviews for both Staff and Contractor positions. This requires scheduling the interview panel's calendars, reaching out to candidates directly or the agency suppliers that represents them and confirming all the necessary details.
* Administrative tasks such as chasing Managers for timesheet approvals weekly, updating trackers with new starts, leavers and contract extension details. Sending requests to candidates for verification checks to be carried out by Hire Right and Qdos.
* Approving or challenging contractor expenses in Fieldglass
* Lead on Projects, such as Agency Supplier performance and audit reviews and annual market rate analysis as well as ad hoc projects.
* Report on MSP performance related data, by improving reporting from the system and analysing and manipulating data to create quarterly presentations for the Client.
* Working with the wider team to find creative ways of how we can make things more efficient, improve process and create more value on what we do to support our client.

Experience & Qualifications:
* Experience in a similar Coordination role, whether that Recruitment, Technical or Project Coordinator.
* Organisational and time management skills with the ability to prioritise to meet deadlines or achieve important tasks. Some of our work has KPI's in place, so we need to do our level best to achieve them.
* Be comfortable to communicate using a variety of methods, including the old-fashioned telephone method with key stakeholders including; Client Hiring Managers, candidates, agency suppliers and contractors
* Ability to analyse data, spotting and sense checking trends, with the ability to work with excel and turn data into engaging content such as dashboard style in PowerPoint
* Good problem solving skills and initiative, to work independently but with great support team for back up
* The ability to adapt to change, there is always plenty to be done and as a team we resource the work as best as we can to re-prioritise to achieve our goals.

Contract position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/070959.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.