Administrative Assistant (Life Sciences) jobs in Aberdeen
βAn Administrative Assistant in life sciences typically provides support and assistance to professionals working in the field of life sciences, such as researchers, scientists, and executives. Their role involves a variety of administrative tasks specific to the life sciences industry. Here are some common responsibilities of an Administrative Assistant in life sciences:
Data management: They assist in organizing, maintaining, and updating scientific data, research records, and databases. This includes managing electronic and paper-based documents, ensuring data integrity, and maintaining confidentiality.
Scheduling and coordination: They manage calendars, schedule meetings, and coordinate appointments for the professionals they support. This may involve arranging meetings with collaborators, internal team members, and external stakeholders, and coordinating travel arrangements for conferences or business trips.
Correspondence and communication: They draft and edit various types of documents, such as emails, memos, reports, and presentations. They may also handle incoming and outgoing correspondence, screen phone calls, and respond to inquiries on behalf of the professionals they assist.
Project support: They provide assistance in managing research projects or scientific initiatives. This may involve coordinating project timelines, tracking progress, and ensuring deliverables are met. They may also assist with budget management and procurement of necessary supplies or equipment.
Regulatory compliance: In the life sciences industry, compliance with regulatory guidelines and ethical standards is crucial. Administrative Assistants may help with maintaining compliance records, assisting in preparing regulatory submissions, and ensuring adherence to protocols and guidelines.
Event planning: They assist in organizing conferences, seminars, and other scientific events. This includes managing logistics, coordinating with vendors, preparing materials, and handling registrations.
Office management: Administrative Assistants may handle general administrative tasks such as maintaining office supplies, managing budgets, and coordinating with other departments or external partners.
Research support: They may provide assistance in literature searches, gathering scientific articles, and preparing bibliographies or reference lists.
An Administrative Assistant in life sciences plays a vital role in ensuring the smooth operation of administrative tasks within a life sciences organization, supporting scientific professionals and contributing to the success of research and development endeavors.
Aberdeen (the Granite City) earned its reputation as the "energy capital of Europe "for its significant involvement in the Oil and Gas industry over the last 40 years. Many of the industry key players have a considerable presence in the City and use it as a base for work in the North Sea and beyond. Aberdeen has the largest heliport in the world and an important service ship harbour port serving offshore oil rigs, Aberdeen is often called the "Oil Capital of Europe". The number of jobs created by the energy industry in and around Aberdeen has been estimated at over half a million. The majority of the largest oil fields in the UK sector of the North Sea were found in the waters to the north and east of the Scottish mainland, with the more northerly fields found to the east of the Orkney and Shetland islands. Now, the city is gearing up for the next β and potentially most critical β phase of its evolution, using its proven oil and gas infrastructure and expertise to become a world leader in renewable energy. Significant knowledge and experience in offshore project management, underwater cables and foundations, semi-submersibles, moorings, autonomous vehicles and robotics is transferable and essential to the commercial-scale success of offshore wind and other offshore renewable energy.