Site Administrator

We have an urgent requirement for an Administrator to provide a temporary cover on a civil construction project based near Setter, Shetland.

Anticipated contract duration: May 2024

Hours of work: Monday - Friday, approx. 8 hours per day (flexibility may be required to work occasional weekends, paid at premium overtime rates)

Key Responsibilities:

• Provide administrative support to the designated function
• Ensure that administrative requirements are understood and delivered to quality standard within agreed timescales
• Input, maintain and retrieve data from electronic database/ system
• Take minutes at meetings
• Keep all data secure and control transmission of all data through company standard procedures
• Provide collation, co-ordination and verification of documentation to meet department delivery requirements
• Provide general administration function including typing, filing, photocopying, scanning, arranging meetings, distribution of documents, answering telephone queries, archiving and any other duties
• Making travel arrangements for personnel working on site including flights, accommodation and other transportation arrangements, providing itineraries and being the main point of contact

General Responsibilities:

• Conduct their business in support of the company with a view to fulfilling client requirements, focusing first on external relationships before internal objectives
• Protect the company through the highest standards of confidentiality, respecting that the company may have restrictive covenant, by contract or other agreement, with any client
• Highlight areas for improvement, voicing suggestions or concerns clearly and robustly to the line manager or HR Manager
• Comply with the requirements of the Group accredited processes and procedures
• Act as a safety leader at all times, with the authority to stop any act being conducted on the premises of the company that is unsafe or reckless
• Perform any other duty as may be reasonably required to fulfil the obligations of the company and to capture any business opportunity that arises for the company

Key Skills:

• Working knowledge of Company templates, Company ID standards
• Good knowledge of full range of Microsoft package and a detailed knowledge of local databases required for their role and working environment
• Accurately maintain data, identifying errors and correcting where necessary
• Understand electronic filing techniques (e.g. bring forward system, library, archive etc.) and establish a filing system under supervision
• Operate effectively as part of a team
• Share information and communicate with other team members to promote and maintain positive working relationships
• Adapt effectively to change
• Comply with the site Conduct of Operations Manual, following all applicable rules, procedures and policies
• Co-ordinate activities and resources for self on a day to day basis
• Can plan and delivers projects within own team

Qualifications:
- Standard Grade level of education

Experience:
- Previous construction environment and experience desirable but not necessary

Other:

Driving licence and/or access to own transport is required due to the location of the role.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.