Procurement & Logistics Mainland Coordinator

Procurement & Logistics Mainland Coordinator
Location: Island-based, Summer Isles (supporting mainland operations)
Employment type: Permanent, Full-time
Hours of work: 40 hours per week, Monday–Friday 8:00am–5:00pm (occasional weekend work may be required to support business needs)
Accommodation: Staff accommodation provided if required
 
About the Role:
An exciting opportunity has arisen for a Procurement & Logistics Mainland Coordinator to join a unique island-based operation in the Summer Isles. This role is based on the island and plays a key part in coordinating mainland procurement, supply chain activities, and logistics that support island, marine, and construction operations.
Working closely with the Procurement & Logistics Lead and multiple operational teams, the successful candidate will help ensure the smooth flow of goods, fuel and equipment between mainland suppliers and island operations.
 
Job Purpose:
The Mainland Procurement & Logistics Coordinator supports the Procurement Lead in the efficient running of one of sites and managing mainland procurement and logistics activity. Responsibilities include receipt, handling, storage, and distribution of goods, coordination of logistics with internal teams, fuel administration. The individual will also act as a driver for mainland operations and provide cover across the procurement and stores function when required.
 
Key Responsibilities:

• Support the Procurement Lead with supplier orders and administration.
• Deputise for the Procurement Lead in their absence.
• Track all incoming deliveries, ensuring accurate receipt and processing.
• Repackage goods for onward delivery or store securely as required.
• Coordinate logistics with drivers, construction teams, marine fleet, and island operations.
• Ensure cold chain and food hygiene standards are maintained for all food deliveries.
• Assist with loading and unloading of goods, including use of FLT equipment.
• Manage secure storage of bulk goods, equipment, and mail at Dornie.
• Maintain organisation of storage areas for housekeeping, hospitality, and maintenance goods.
• Track fuel consumption and storage volumes for mainland and island operations.
• Maintain accurate Excel records of usage and purchasing.
• Ensure correct processes are followed at Dornie pumps.
• Act as the primary mainland driver for deliveries and collections across company properties.
• Transport goods to and from suppliers and construction sites as scheduled.
• Provide cover for Island Storeman and Driver as required.
• Support Guest Services with mainland guest movements (e.g. airport runs).

 
Key Relationships:

• Reporting to the Procurement & Logistics Lead
• Working closely with Procurement, Marine, Island Operations, and Construction teams

 
Person Specification:

Skills & Experience (essential)

• Full UK driving licence (or EU equivalent)
• Proficient in Microsoft Office (Excel, Outlook)
• FLT certification (Telescopic Handler) with solid experience
• Strong organisational skills and attention to detail
• Flexible approach with the ability to support multiple operational areas

Skills & Qualifications (desireable)

• Experience using ERP or procurement systems
• Food Hygiene Level 1 qualification
• Background in site or operations management
• Knowledge of ESG and sustainable procurement practices

 

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.