Vendor Coordinator
CR/079558
Posted: 17/10/2025
- Negotiable
- Azerbaijan, Baku
- Contract
POSITION TITLE: Vendor Coordinator
KEY ROLE
Vendor coordinator manages relationships with a company's vendors, ensuring that all aspects of the vendor relationship run smoothly. Their duties range from initial vendor onboarding to monitoring payment process and issue resolution.
PRE-REQUISITES
Excellent verbal and written communication skills are needed for managing relationships with vendors and internal stakeholders. The ability to build and maintain strong, long-term vendor relationships.
Candidates must be detail-oriented and able to manage multiple tasks and deadlines in a fast-paced environment.
BASIC SKILLS
• Strong communication, negotiation, and interpersonal skills.
• Excellent organizational and time management abilities.
• Problem-solving and analytical skills.
• Attention to detail.
• Knowledge of relevant software
TECHNICAL QUALIFICATIONS
Proficiency in MS Office, experience in data analysis, and procurement processes
EXPERIENCE
A minimum of 8-10 years of experience in vendor management, procurement, hospitality or a related field, understanding of supply chain management, logistics, and procurement processes, understanding of contract terms, negotiation, and compliance monitoring.
RESPONSIBILITIES & OBJECTIVES
Vendor relationship management
• Serves as the main point of contact: Acts as the primary liaison between the organization and its vendors for daily communications, inquiries, and issue resolution.
• Addresses vendor issues: Handles all vendor-related inquiries, disputes, or concerns in a timely and professional manner.
Procurement and contract administration
• Manages the onboarding process: Coordinates the setup of new vendors in internal systems, including collecting necessary documentation and completing forms.
• Coordinates purchase orders
• Ensures contract compliance: Keeps track of vendor contracts, including renewal dates, terms, and conditions, to ensure all obligations are met.
Financial and administrative tasks
• Processes invoices and payments: Reviews vendor invoices for accuracy, tracks payments, and resolves any billing discrepancies with the vendor
• Maintains records: Updates and maintains a centralized database of vendor information, contracts, and performance reports.
• Analyzes spending: Assists with budget monitoring and provides insights on vendor spending to support cost-reduction strategies.
Interdepartmental collaboration
• Acts as a communication hub: Ensures that all relevant internal departments—such as finance, procurement, and operations—are kept informed.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
KEY ROLE
Vendor coordinator manages relationships with a company's vendors, ensuring that all aspects of the vendor relationship run smoothly. Their duties range from initial vendor onboarding to monitoring payment process and issue resolution.
PRE-REQUISITES
Excellent verbal and written communication skills are needed for managing relationships with vendors and internal stakeholders. The ability to build and maintain strong, long-term vendor relationships.
Candidates must be detail-oriented and able to manage multiple tasks and deadlines in a fast-paced environment.
BASIC SKILLS
• Strong communication, negotiation, and interpersonal skills.
• Excellent organizational and time management abilities.
• Problem-solving and analytical skills.
• Attention to detail.
• Knowledge of relevant software
TECHNICAL QUALIFICATIONS
Proficiency in MS Office, experience in data analysis, and procurement processes
EXPERIENCE
A minimum of 8-10 years of experience in vendor management, procurement, hospitality or a related field, understanding of supply chain management, logistics, and procurement processes, understanding of contract terms, negotiation, and compliance monitoring.
RESPONSIBILITIES & OBJECTIVES
Vendor relationship management
• Serves as the main point of contact: Acts as the primary liaison between the organization and its vendors for daily communications, inquiries, and issue resolution.
• Addresses vendor issues: Handles all vendor-related inquiries, disputes, or concerns in a timely and professional manner.
Procurement and contract administration
• Manages the onboarding process: Coordinates the setup of new vendors in internal systems, including collecting necessary documentation and completing forms.
• Coordinates purchase orders
• Ensures contract compliance: Keeps track of vendor contracts, including renewal dates, terms, and conditions, to ensure all obligations are met.
Financial and administrative tasks
• Processes invoices and payments: Reviews vendor invoices for accuracy, tracks payments, and resolves any billing discrepancies with the vendor
• Maintains records: Updates and maintains a centralized database of vendor information, contracts, and performance reports.
• Analyzes spending: Assists with budget monitoring and provides insights on vendor spending to support cost-reduction strategies.
Interdepartmental collaboration
• Acts as a communication hub: Ensures that all relevant internal departments—such as finance, procurement, and operations—are kept informed.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
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