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Transaction Specialist

  • Job reference: 934317
  • Location: Cork
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Building, Construction & Infrastructure
  • Date posted: 02/03/2021

Orion Group Life Sciences have an exciting opportunity for a Transaction Specialist to join our Multinational Biopharmaceutical client based in the Cork region on an initial 12-month contract with the view to extension.

Position Specific Job Requirements:

This role serves as the company contact for all employee T&E and credit card questions and assistance and will also ensure compliance with policies.

Duties and Responsibilities (though not limited to):
* Ensure cardholders understand and comply with corporate policy
* Develop and deliver T&E training for all users, covering corporate card, p-card, expense systems, process and policy
* Receive and validate applications for corporate credit cards and P-cards; ensure all applications are completed correctly and handled in a timely manner; receive and issue new cards to staff members
* Process Concur reports for payment - either through Oracle or manually depending on the market
* Act as first point of contact for the employee for all T&E/Corporate Card/P-card related questions, acting as liaison between card users and credit card provider if necessary
* Maintain cardholder records as cards are distributed to employees
* Work with IT to ensure successful integration of the credit card feed into Concur and monitor daily credit card feed once program is up and running
* Create & maintain desk-top procedures for the duties carried out by this role
* Provide recommendations on process improvements and opportunities
* Manage the Corporate Card and P-card monthly billing, payments, past dues and management reporting
* Complete T&E accruals at month-end
* Assist with monitoring spend, fraud evaluation and policy compliance
* Perform account reconciliations of the control accounts in Oracle to identify delinquent accounts and to ensure personal transactions are recovered from employees
* Work with HR to monitor cards with delinquent status and contact employees as necessary
* Monitor non-compliant use of the cards and work with HR in the event of corrective actions
* Compile and provide detailed analysis reports and requested data for internal reporting and audits for leadership
* Provide support to audit teams and follow up on audit requests
* Maintain relationships with Concur and Bank of America to ensure systems are working as required
* Liaise with Concur Audit department in the event of queries on employees' expense reports.
* Monitor credit card transactions - increasing credit limit, unlocking cards, disputed transactions etc.
* Work with HR to ensure leavers are fully up to date with expenses prior to leaving company
* Perform other duties and projects as assigned

Competencies & Skills:
* An effective team-player with energy and enthusiasm. With the flexibility to adapt to the changing needs of a new process
* Business Degree Required
* 3-5 years' PTP experience in a fast-paced multi-national environment - experience in T&E or Credit card program an advantage. Disbursements experience also an advantage.
* Excellent written and verbal communication skills, with the ability to communicate at all levels of the organisation regarding sensitive and confidential information
* Strong problem-solving and analytical skills
* Attention to detail
* Customer focused

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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