Team Assistant

TOR  for Team Assistant position
 
Minimum Qualifications

• Bachelor degree diploma required; business school training highly desirable.
• At least six years of relevant experience, or an equivalent combination of education and experience.
• Ability to type accurately and demonstrated proficiency in MS Office applications, AI. and overall strong IT skills.
• Strong Azerbaijani and English language skills, including reading, writing, and speaking.
• Excellent organizational, communication and professional / diplomatic skills.
• Ability to exercise initiative and work effectively as part of a team.
• Ability to exercise judgement in relation to sensitive and confidential documents and communications with stakeholders.
• Commitment and ability to retrieve and manage reference materials, conduct basic research, and perform basic statistical calculations and data verification.
• Commitment and ability to quickly acquire a solid understanding of the Bank Group's organization, procedures, policies, and practices.

Scope of Work and Key Responsibilities

• Reception and Communications: Serve as the first point of contact for visitors and callers; receive and direct inquiries professionally; take accurate messages; and maintain visitor and call records.
• Correspondence and Document Handling: Receive, distribute, and dispatch physical correspondence, packages, and pouches; prepare routine correspondence using approved templates; and proofread documents for grammar, spelling, formatting, and presentation quality.
• Mission and Visitor Logistics: Maintain a monthly mission and visitor timetable based on information provided by staff; coordinate airport transfers, local transportation, hotel arrangements, standard hotel VAT letters.
• Meeting and Event Support: Assist with logistical arrangements for meetings, conferences, workshops, and office events, including room setup, catering, and coordination with external service providers.
• Protocol and Official Documentation Support: Assist with the preparation, submission, and tracking of identification card, visa, and vehicle registration documentation through the relevant external authorities, under the guidance of authorized staff as a backup.
• Office Supplies and Services: Monitor routine office supply needs and coordinate approved purchases or service requests through authorized staff, without initiating transactions in Bank Group systems.
• Operational Back-up: Provide administrative back-up to program assistants and other unit staff during leave periods or peak workloads, limited to duties that can be performed without access to Bank Group systems or restricted information.
• Access, Confidentiality, and Information Security: Perform assigned duties using approved templates, materials, communication channels, and locally available office tools. The incumbent will not be granted direct access to Bank Group corporate systems, internal applications, corporate email, restricted network drives, or internal platforms. Any task requiring such access or system authorization will remain the responsibility of authorized Bank Group staff. The incumbent must comply with all applicable confidentiality, information-security, records-management, and data-protection requirements.

 
 


People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.