Team Assistant

POSITION DESCRIPTION

POSITION TITLE: Team Assistant PSM POSITION ID:
Work Location: bp Xazar center

KEY ROLE
To provide general multi-task administrative support to the Karabagh Project team

BASIC SKILLS

• Strong verbal & written communications skills.
• Competent in communicating in English both written and spoken.
• Ability to work on own initiative and be a team player.
• Good inter-personal skills.
• Fluency in Microsoft Office
• Demonstrated teamwork, communication, and organisational skills.
• Exceptionally well organised; strong work ethics and willingness to work hard to achieve objectives.
• Highly self-motivated and goal oriented.
• Fast learner motivated by new challenges.
• Ability to work under the pressure.
• Ability to work with personnel at all levels

TECHNICAL QUALIFICATIONS

• Bachelor’s Degree
• English and Azerbaijani Language skills.

EXPERIENCE
• Azerbaijani citizenship is required
• Oil and Gas Industry experience
• A minimum of 3 years’ experience in similar roles

RESPONSIBILITIES & OBJECTIVES

Provide administrative support for the Baku-based Karabagh project team. This may include, but not be limited to:

• Organizing meetings, teleconferences, telepresence sessions with other offices, potentially involving Tier 3 and 4 senior leaders. Manage all organization details (room bookings, IT support, coordination and screen display of
slidepacks
• For external meetings: liaision with conference centers, hotels and other venues to recommend budget prices, and issue call-offs for bookings)
• Raising shopping carts for goods and services within the authority of the requesting team members and follow PO with Contracts team for Karabagh Project
• Otherwise support with the company SAP / Backbone system administration, including timewriting and other troubleshooting
• Prepare templates, integrate comments, edit and issue various documents in MS Word; coordinate inputs to team-wide MS Powerpoint presentation slides; prepare and edit spreadsheets in MS Excel; prepare and issue documents within
DocuSign.
• Assist with Agility tools, update and maintain Power BI, ADO, Murals, PowerApps reports and One Portfolio
• Track team actions, supporting team performance with respect to timely closure
• Coordinate & manage IT&S Requests, transportation, security arrangements
• Carry out general administrative tasks as required
• Prepare materials in relation to upcoming appointments, meetings, conferences or external visits well in advance of the event
• Provide PA support where required to the Karabagh Project LT; e.g. MS Outlook calendar management, expense reporting and travel assistance.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.