Site Administrator (Onshore)

Position: Site Administrator (Onshore)

Position Info:

Work Location: Base Office (30 km away from the city centre)/Heliport

Position Schedule: ASAP, 12 months (renewable)

Qualifications & Experience:

Education: Higher education

Work Experience: Minimum 2-3 years’ experience in a similar role

Knowledge of Languages: English (fluent), Azerbaijani (fluent)

Other Skills/Certificates Required:

- Be fluent in standard software for PC such as MS Office;
- Strong command of written and spoken English

Responsibilities:

• Support the administration and management of personnel onboard vessels, assigning also the accommodation and liaising with the travel agent for the personnel travelling;
• Follow-up the vessel HR Plan;
• Operate and maintain all radio and communication onboard (only if holder of GMDSS certificate);
• Support activities for Information and Vessel Personnel Administration System;
• Assist in preparing and managing all type of documentation as required;
• Archive paper and electronic documentation as required Support in preparing reports and data analysis Maintain the radio log-book;
• Ensure all outgoing correspondence is approved by Master (only if holder of GMDSS certificate) ;
• Organize radio communications (only if holder of GMDSS certificate);
• Fully adhere, at all times and irrespective of the workplace, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
• Perform other related duties as assigned by Superior.

Onshore & Heliport related duties:

• Support Offshore Admin with provision of documents for Vantage updates/renewal - upon request from Offshore Admin;
• TRP assistance (follow up and collection of individual application packages, arrangement and coordination of TRP blood tests for new arrivals and renewals);
• Pre-screening (safety, security, etc.) of helicopter and crew-boat passengers – the importance of the role is in making passengers aware of the safety and security regulations, anticipation of any issues on the subject to be addressed within the company;
• Onshore logistical support for transfer of helicopter passengers from/to heliport – both expat and locals;
• Onshore support to in port crew changes in case of cancellation of helicopter transfers, including offshore clearance (contact with port authorities);
• Actions related to timely submission and maintenance of the “Weekly Crew Transfer Report”;
• Personnel offshore clearance advance verification;
• Assistance to HR and Project functions with various site personnel reporting and logistics..
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
• Perform other related duties as assigned by the Superior.


People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.