Senior Contracts Engineer

Organizational Context
The Senior Contracts Engineer operates within a major projects environment and reports to the Package Services Lead, with functional oversight from the Head of Project Contracts and Services.

Accountabilities

• Ensure assigned contracts are effectively managed in accordance with company policies, contract & procurement procedures, and project requirements.
• Manage all contractual interfaces with internal stakeholders, partners, regulators, and third parties.
• Ensure contract processes are implemented in full compliance with company governance, contract & procurement, and major project procedures.

Job Dimensions
The role supports multiple large-scale projects executed in parallel.
Based within major project premises, the Senior Contracts Engineer is responsible for the successful delivery of contracts, including tendering, award, and post-award management, covering a global multi-million USD contract portfolio.

Key Activities General Responsibilities

• Promote and comply with all applicable safety instructions and HSE procedures.
• Perform duties in line with company values, policies, applicable laws and regulations, and recognized industry best practices.
• Maintain strict confidentiality of all information obtained during the course of work.

Contract Tender Phase

• Administer the EPC tendering process to ensure due process and timely progress, including tender communications, clarification meetings, correspondence, registers, and filing.
• Prepare Call for Tender documentation and tender evaluation procedures in line with project and company requirements.
• Ensure consistency across contract documentation, deliverables, and ITT documents.
• Liaise with project management teams to ensure technical requirements are adequately incorporated into the tender process.
• Collaborate with cross-functional departments to ensure readiness and timely issuance of tenders.
• Manage, monitor, and control contractual processes for tenders, ensuring recommendations reflect best contractual and commercial terms.
• Keep project teams informed of tender progress and obtain required approvals.
• Organize and participate in tender clarification meetings with bidders.
• Proactively report tender progress, highlight risks or delays, and recommend improvements to cost and schedule.
• Validate bidder compliance with bank guarantees, parent company guarantees, insurance, and related requirements.
• Evaluate contractual submissions and support technical and commercial evaluations where required.
• Assist in preparing tender recommendation reports and recommendations to award.
• Prepare final contract documents and coordinate execution and signatures.
• Close out pre-contract activities, including notifications to unsuccessful bidders and archiving of tender documentation.

Contract Execution Phase Post-award, the Senior Contracts Engineer is responsible for ensuring contracts are executed in line with agreed terms and conditions while protecting company interests:

• Develop project contract procedures and execution plans within area of responsibility.
• Provide contractual advice to company representatives and prepare or validate contractual correspondence.
• Maintain correspondence registers and contract records.
• Review change order requests and prepare or validate change order documentation.
• Manage contractor claims and prepare counterclaims in coordination with project teams and relevant stakeholders.
• Ensure all contractual certificates, guarantees, and insurance requirements are in place and valid.
• Prepare contractual certificates to be issued to contractors.
• Coordinate and verify contractors’ monthly payment applications and invoice submissions.
• Maintain a comprehensive contract database tracking contracts, variations, approvals, and certificates throughout the project lifecycle.
• Ensure accurate recording and follow-up of contractual commitments and payments in the company ERP system.
• Perform any other duties as assigned by line management.

Context and Environment

• Projects may involve offshore and onshore works executed across multiple international locations.
• The role may require travel and temporary relocation to contractor or project sites.
• The position involves managing complex contractual interfaces with multiple stakeholders.

Qualifications & Experience

• Bachelor’s degree from a recognized university.
• Minimum 8 years of experience in contracts management within onshore and/or offshore oil & gas projects.
• Strong understanding of contract administration and tendering processes.
• Fluency in English with strong written and verbal communication skills.
• Solid knowledge of standard contract forms and call-for-tender procedures.
• Good understanding of project execution and tender governance practices.

People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.