Senior Admin Coordinator/Secretary
TR/078716
Posted: 07/08/2025
- PAYE Day Rate Negotiable
- Scotland, Aberdeenshire, Westhill
- Contract
Our client is currently recruiting for the position of Senior Admin Coordinator/Secretary, based in their Aberdeen office
Candidates should ideally be experienced Administrators with a background in supporting busy engineering/project offices, with varied duties including arranging travel, assist with preparing powerpoint presentations, update SAP and deal with invoice queries etc.
Responsibilities:
Specific Requirements:
If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/078716.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
Candidates should ideally be experienced Administrators with a background in supporting busy engineering/project offices, with varied duties including arranging travel, assist with preparing powerpoint presentations, update SAP and deal with invoice queries etc.
Responsibilities:
- Provide an efficient and confidential secretarial service to Strategy & Business Director, including diary management, email screening and preparation of reading material and supporting the wider Strategy & Business team.
- Co-ordinate weekly Strategy Business report compilation.
- Co-ordinate monthly Performance Management Meetings (Strategy & Business and Excom) and compile presentation slides.
- Assist with the maintenance of JV Representative Committee Lists and upload to PaWS as required.
- Ensure Committee Meeting paperwork is uploaded to DOC UK and cross-referenced on Committee Meeting schedule for audit purposes.
- Responsible for Strategy & Business subscriptions and ensure these are kept up to date (annually).
- Raise financial documentation (Requisitions) using SAP system for Strategy & Business and SHEI&S, including stationery supplies/business cards and offshore protective clothing, as required.
- Organise meetings, including booking of conference rooms or telephone conference facilities, IT equipment and co-coordinating catering requirements (internally and externally).
- Process expense claims, mission orders, training and IT requirement forms in an accurate and timely manner.
- Make travel and hotel arrangements using the CWT online booking system, as appropriate.
- Run timewriting reports to assist with any outstanding timesheets to be processed/approved on Company timesheet system (SAP).
- Update Strategy & Business intranet pages as required.
- PaWS (Partner Access Website) system - issue/reset passwords and create new users (Partners & internal colleagues) and undertake review of PaWS (bi-annually) as a cover for Technical Author.
- Input GMS (Gas Management System) daily/monthly figures using Filezilla, GMS and Heron (Excel) Reports as cover for ComOps Analyst.
- Assist in all other relevant secretarial duties as required.
Specific Requirements:
- Qualified as a minimum to Ordinary/Standard Grade or Higher Standard and should ideally hold a recognised qualification in Secretarial Studies or another appropriate discipline.
- Ideally possess substantial administrative experience, preferably within the oil and gas industry or a similar environment.
- Good written and oral communication, interpersonal skills are required along with a good common-sense approach.
- Excellent prioritisation, time management and organisational skills.
- Numerical accuracy essential.
- Ability to work to short deadlines, maintaining accuracy.
- Strong keyboard/typing skills are essential, and the job holder is required to have competency in most standard office computer applications i.e. word processing, spreadsheets, graphics packages.
- Understanding of applicable corporate procedures and processes.
If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/078716.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
Alan Patterson
Office Account Manager
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Recruitment