PROJECT PROCUREMENT MANAGER

Position Info: PROJECT PROCUREMENT MANAGER

Work Location: Base Office (30 km away from the city centre)

Position Schedule: ASAP, 1 year (renewable)

Qualifications & Experience:

Education: Master’s degree in Business Administration, Engineering, Finance; Years of Working Experience:

• 8-10 years of experience in Procurement, Supply Chain Management within oil and gas Offshore Engineering and Construction industry;
• Min 5 years of international experience as a Procurement Manager on medium to large-scale and complex projects;

Knowledge of Languages: English (fluent), Azerbaijani (fluent), Russian (preferrable)

Other skills / Capabilities / Certificates Required:

• Knowledge of project management techniques, such as project activity planning and monitoring; contract management; engineering & procurement lifecycle; subcontracts execution; risk and cost management;
• Knowledge of supply chain process (engineering, purchasing, production and fabrications, assembling, packing, transportation, clearing through customs, preservation and installation);
• Knowledge of contractual regulations, standard terms and conditions;
• Knowledge and ability to manage the Purchasing process procedures and best practices;
• Knowledge and ability to manage Vendor Qualification and Performance Monitoring process;
• Understanding of processes and procedures related to staff, business support, business activities; compliance and governance;
• Ability to planning, coordinating, executing, monitoring and improving post order process for goods;

Responsibilities:

• Ensure the interfacing between Project and Procurement function;
• Ensure the coordination of purchases and subcontracted activities, also through a dedicated Project Procurement task force whenever resources are assigned to him/her for the specific Project;
• Ensure that project procurement activities respect project requirements and constrains;
• Identify/suggest required corrective actions ensuring the full compliance with procurement procedures;
• At project beginning, analyse contractual conditions and Client requirements in liaison with Contract Administrator and participate to project planning and scheduling activities;
• Define and issue the Project Procurement Procedures in line with Corporate/Company procedures in force and in line with Contractual obligations;
• Define the General Conditions applicable and issue the Instruction to Bidders and Special Conditions;
• Plan and elaborate a detailed Procurement Log in coordination with other project functions, in particular ensuring a constant interface with the Engineering, Post Order Services and Management and Construction functions, guaranteeing its monitoring and continuous updating, in particular, agree all purchasing dates starting from the issue of the Request for Quotation up to the issue of the Purchase Order, assuring the scheduled deadlines are respected;
• Consolidate the Vendors/Subcontractors Project Vendor List and Bidder Lists taking into account project requirement and inputs from relevant Functions;
• Define and monitor the implementation of the Project Procurement strategy;
• Identify and plan the use of pre-agreements, project agreements and Master Agreements;
• Coordinate, when required and convenient for the project, purchasing /subcontracting activities from local and regional vendors and subcontractors, under the input received by the competent Procurement function;
• Ensure compliance with administrative, insurance and legislative requirements in liaison with other competent and Procurement Departments;
• Ensure proper reporting of the procurement activities towards the Project organization and the Procurement Function;
• Ensure, in close collaboration with the competent Procurement function and with the Material Manager, the application of Liquidated Damages to vendors and the execution of contractual amendments revisions;
• Ensure that the pertinent HSE clauses/requirements are included in the procurement documents;
• In the case of projects with dedicated Project Procurement task force, shall also lead a group of buyers, managing Purchase Orders of materials and Subcontracts for services, observing requested schedule and quality requirements;
• Monitor the consumption of manhours assigned to Procurement, identifying corrective or mitigating actions to optimize efficiency, if necessary;
• Ensure compliance with procurement guidelines and procedures focusing his support in the following activities:
- contributing to the Tender Strategy;
- preliminary checking of the acceptability of the Technical Bid Evaluation, if required;
- checking the PO/Contract Draft with particular reference to any deviations from standards and/or Project requirements.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.