Project Coordinator R&D, Global Scientific Communications
TR/079549
Posted: 16/10/2025
- $30 per hour
- United States, Illinois, Lake Bluff
- Contract
Project Coordinator II – R&D, Global Scientific Communications
Location: Remote
Pay Rate: $26–$30/hour (based on benefits selection)
Contract Term: Through June 30, 2026 – possibility of extension based on performance and business needs
Schedule: Full-Time Contractor
Orion Group is hiring a Project Coordinator II who will support our pharmaceutical client's Global Scientific Communications within R&D, focusing on reference management, data on file (DoF), copyright permissions, and procedural documentation. This role ensures scientific accuracy, compliance, and operational excellence across multiple cross-functional teams.
You’ll serve as a central point of coordination between medical, legal, regulatory, and global teams to maintain the integrity of non-promotional scientific materials and references.
Key Responsibilities
This role offers the opportunity to contribute to scientific integrity and compliance within a globally recognized aesthetics and medical brand. You’ll gain hands-on experience supporting cross-functional R&D, medical, and regulatory teams, with potential for career growth in a dynamic, collaborative setting.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
Location: Remote
Pay Rate: $26–$30/hour (based on benefits selection)
Contract Term: Through June 30, 2026 – possibility of extension based on performance and business needs
Schedule: Full-Time Contractor
Orion Group is hiring a Project Coordinator II who will support our pharmaceutical client's Global Scientific Communications within R&D, focusing on reference management, data on file (DoF), copyright permissions, and procedural documentation. This role ensures scientific accuracy, compliance, and operational excellence across multiple cross-functional teams.
You’ll serve as a central point of coordination between medical, legal, regulatory, and global teams to maintain the integrity of non-promotional scientific materials and references.
Key Responsibilities
- References & Data on File (DoF) Management
- Coordinate the creation, review, and submission of Intellectual Property (IP) and Non-IP Data on File packets.
- Manage timelines and ensure timely approvals from stakeholders for reference documentation.
- Oversee the uploading and processing of DoF packets in Veeva Vault (PromoMats), collaborating closely with the Global Vault Library team.
- Maintain and update the master reference list in SharePoint, including denied, migrated, and active references.
- Ensure accurate linkage of DoF references to content and replace pre-published materials with final publications when available.
- Identify and source public or third-party references for non-promotional materials, ensuring full compliance and traceability.
- Copyright Permissions
- Manage and monitor copyright permissions for all non-promotional materials (images, videos, graphics, text, etc.).
- Maintain a centralized repository of permissions and related documentation.
- Track and manage the copyright budget, ensuring fiscal responsibility and adherence to company guidelines.
- Procedural Documentation
- Develop, update, and maintain procedural materials such as quick reference guides, master reference lists, copyright repositories, and compliance records.
- Ensure that all Veeva Vault workflow documentation aligns with regulatory standards and best practices.
- Partner with cross-functional teams to identify and implement process improvements that enhance operational efficiency.
- Ad Hoc Project & Business Support
- Support business initiatives and ad hoc projects related to non-promotional content approvals.
- Collaborate with multifunctional groups to generate reports, newsletters, and analytical summaries.
- Assist in preparing field tools and performance metrics that support Medical Affairs and R&D operations.
- Bachelor’s degree in Life Sciences, Pharmacy, Business, or related discipline.
- 3–5 years of project coordination or project management experience in a pharmaceutical, biotech, or healthcare environment.
- Familiarity with Medical Affairs processes, including publications and Data on File workflows.
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, SharePoint).
- Experience with Veeva Vault (PromoMats and/or MedComms) strongly preferred.
- Exceptional organization, time management, and communication skills.
- Strong attention to detail, analytical thinking, and problem-solving capabilities.
- Ability to collaborate across teams in a fast-paced, global environment and manage multiple priorities effectively.
This role offers the opportunity to contribute to scientific integrity and compliance within a globally recognized aesthetics and medical brand. You’ll gain hands-on experience supporting cross-functional R&D, medical, and regulatory teams, with potential for career growth in a dynamic, collaborative setting.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
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