Project Coordinator

Project Coordinator I
12-month initial contract
M-F 8am-5pm
Hybrid Schedule (M&F remote, Tues-Thurs onsite)
Mettawa, IL
$23-$26/HR based on benefits
 
Orion Group is hiring a Project Coordinator for our pharmaceutical client in Mettawa, to provide operational and administrative support to the Data Operations team, assisting with invoice processing, purchase order management, third-party agreements, data onboarding, and vendor coordination. This role plays a critical part in maintaining financial accuracy, compliance, and workflow efficiency across cross-functional stakeholders, including Procurement, Finance, HR, IT, suppliers, and external vendors.
The Project Coordinator will manage high-volume documentation, timelines, and agreements while supporting a data budget.
The ideal candidate is detail-oriented, highly organized, and comfortable working in fast-paced, regulated environments while managing multiple priorities and partnering with diverse teams.

Key Responsibilities

Invoice & Financial Operations

• Process and track invoices for the Data Operations team, supporting an annual budget
• Review invoices for accuracy and reconcile against Purchase Order (PO) amounts.
• Track invoices through the full payment lifecycle and maintain organized filing systems of approved documentation.
• Assist in tracking data-related budgets and expenditures.

Purchase Order & Contract Management

• Create, submit, and manage Purchase Order requests.
• Maintain PO and Statement of Work (SOW) filing systems.
• Coordinate contract documentation and timelines for vendor engagements.

Third-Party Agreement (TPA) Administration

• Manage Third Party Agreements (TPA) and related agreements
• Assist internal users with submitting TPA requests and perform quality control prior to vendor submission.
• Communicate directly with vendors regarding agreement status and issue resolution.
• Track agreement progress, manage renewals, and coordinate annual updates.
• Resolve issues between Company, contractors, and vendors, escalating to subject matter experts as needed.
• Support user training related to agreement processes and compliance requirements.

Data Onboarding & Vendor Coordination

• Support data onboarding activities, including contract management and status tracking.
• Coordinate between company and external partners to resolve onboarding issues and minimize turnaround time.
• Serve as training coordinator for vendors, including scheduling sessions and tracking attendance.

Operational Support & Compliance

• Coordinate documentation, timelines, and vendor agreements across 250+ active initiatives in partnership with Procurement, Finance, HR, IT, and suppliers.
• Utilize enterprise systems, including internal tools and SAP/SRM, to support project workflows and vendor operations.
• Lead onboarding and offboarding for employees and contractors using customized trackers to ensure compliance and accurate access provisioning.
• Oversee provisioning and enterprise asset tracking; implement secure deactivation procedures to protect company data and ensure timely asset recovery.
• Design compliance protocols and guides to support managers, suppliers, and external vendors in proper cost center usage and data security.
• Develop personalized tracking tools to enhance audit readiness, improve onboarding efficiency, and enhance asset management accuracy.
• Collaborate with HR, BTS, Deployment teams, suppliers, and remote partners to resolve access, asset, and onboarding challenges.
• Provide ongoing support to administrators and business teams for onboarding solutions, asset requests, and process escalations.

 
Qualifications
Required

• High School Diploma or equivalent (College degree preferred).
• Excellent verbal and written communication skills.
• Strong Microsoft Office proficiency (Excel, Word, Outlook, PowerPoint).
• Exceptional organizational skills with the ability to multitask and prioritize competing deadlines.
• Detail-oriented with a high degree of accuracy and follow-through.
• Persistent problem-solver with the ability to quickly learn new systems and processes.
• Comfortable working cross-functionally in fast-paced, regulated environments.

 
Preferred

• Experience supporting financial operations, invoicing, or purchase order processes.
• Familiarity with vendor management, contract administration, or third-party agreements.
• Experience working with enterprise systems such as SAP/SRM, ServiceNow, or similar platforms.
• Prior experience in pharmaceutical, data operations, or regulated corporate environments.

 


Our role in supporting diversity and inclusion

As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.