Project Administrator

Orion Group Life Sciences are currently recruiting a Project Administrator on behalf of our Multinational Biopharmaceutical Client based in Boxmeer, Netherlands on an initial 12-Month contract with potential to extend.
 

• This is a role for 3 days per week, with the possibility that it will later increase to 5 days per week.
• There is a strong preference for someone who speaks Dutch.

 
Overview
The Project Administrator provides administrative and secretarial support to the Site Engineering team and supports the successful delivery of engineering and capital projects. The role is responsible for coordinating administrative processes, supporting project teams, maintaining project systems, and ensuring efficient day-to-day operations across the department.
 
Key Responsibilities

• Provide administrative and secretarial support to the Site Engineering department and individual projects.
• Act as the key user for SAP SRM and SAP PM, supporting colleagues with purchase orders, invoice processing, and system-related queries.
• Create and process purchase orders and invoices within SAP.
• Create and manage maintenance notifications in SAP PM and monitor their progress.
• Coordinate the onboarding and offboarding of employees, including creating positions within the HR system.
• Support management with calendar and meeting coordination.
• Maintain employee training records and ensure mandatory training is up to date.
• Assist with organising training programmes for the engineering team.
• Update departmental performance boards and support continuous improvement initiatives using Lean methodologies.
• Maintain office supplies and coordinate maintenance of office equipment.
• Keep the department intranet up to date.
• Initiate new projects within internal project management systems.
• Support internal project communications and departmental reporting.
• Prepare meeting agendas, minutes, reports, and other documentation.
• Provide general administrative support across the Site Engineering department.

 
Process Improvement

• Analyse administrative processes and identify opportunities for improvement.
• Support and implement Lean initiatives to improve administrative efficiency and departmental processes.

 
Technical Knowledge

• Strong working knowledge of SAP SRM and SAP PM, with the ability to act as a key user.
• Good proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Microsoft Project.

 
Skills and Competencies

• Strong financial awareness and administrative accuracy.
• Excellent communication and interpersonal skills.
• Strong organisational and planning abilities.
• Proactive, self-motivated, and results-oriented.
• Team player with the ability to build effective working relationships.
• Able to make decisions and take initiative.
• Flexible and adaptable in a fast-paced environment.

 
Experience and Qualifications

• Vocational or equivalent qualification in Business Administration, Administration, Economics, or a related discipline.
• Minimum of 5 years' experience in a project administration or project support role within an engineering, manufacturing, or project management environment.
• Experience working with SAP SRM and SAP PM is highly desirable.
• Strong working knowledge of Microsoft Office, including Excel, Word, PowerPoint, and Microsoft Project.
• Strong written and verbal communication skills in English.
• Excellent organisational and financial administration skills.
• Able to work effectively under pressure in a fast-paced engineering environment.

 
Working Environment
Occasional work outside standard office hours may be required to minimise disruption to manufacturing or research operations during project delivery.
 


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Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.