Project Administrator

Overview:
Provides complex administrative support to a mega project. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes non-routine or confidential inquiries from external or internal sources with correspondence or other messaging.  Provides administrative and logistical support including meeting arrangement, progress tracking, and documentation on large, complex projects. Schedules and coordinates meetings, travel, and other group activities. Has advanced word processing, spreadsheet, and graphics software skills. This work will be performed under general supervision.
 
Responsibilities:
Primary responsibilities will include but are not limited to:

• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Preparation of project documentation on company templates
• Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
• Scheduling project and client meetings and arrangements, including catering.
• Utilizing of Microsoft Outlook to schedule meetings.
• Travel arrangements
• Prepare and submit expense reports
• Maintaining SharePoint or Teams sites.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for project related information.
• Maintaining professional appearance of meeting spaces.

 
Qualifications:
This position requires 7 or more years of experience in providing administrative support

• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.
• Ability to sit, stand or walk for long periods of time.
• 4/10 work schedule with some overtime
• Must work in the office (no work from home)
• Team player

Schedule:
4/10 (Monday–Thursday), all work to be performed at the office. Required to stay until at least 3:00 PM Must work a minimum of 10.5 hours per day with a 30-minute lunch break (If taking a 1-hour lunch, the minimum workday is 11 hours) 

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.