Payroll Compliance Specialist
CR/078163
Posted: 25/06/2025
- Negotiable
- Azerbaijan, Baku
- Contract
Position: Payroll Compliance Specialist
Position Info: Work Location: Baku Office
Position Schedule: ASAP, 1 year renewable
Qualifications & Experience:
Education: Degree in Finance, Accounting and Economics
Work Experience: Minimum 3 years’ experience in a similar role within Oil and Gas Industry;
Knowledge of Languages: English (fluent), Azerbaijani (fluent), Russian (preferred)
Other skills/Certificates Required:
• Knowledge of personnel administration and procedures for local and seconded employees (e.g. payroll administration, timekeeping, attendance report, social security, insurance and administrative fulfilments);
• Solid experience in handling end-to-end payroll, preferably in multi-entity or international settings;
• Strong understanding of local labour law, tax legislation, social security regulations and statutory reporting;
• Self-diagnosing skills to identify and prevent non-compliance risks;
• Time management skills and ability to prioritize workload;
• Strong Azerbaijani & English language proficiency and high-level computer skills including MS Outlook, Excel, Access etc.;
• Clear and professional communication with HR, Finance, corporate division, auditors and government authorities;
• Attention to detail, confidentiality, and integrity;
• Ability to work under pressure and meet tight deadlines;
• Payroll certifications (CPP or equivalent) are an advantage.
Responsibilities:
• Ensure accurate and timely payroll processing, support compliance with local labour laws and regulations, and collaborate with HR and Finance teams to uphold the integrity of personnel data and reporting;
• Analysis of employees’ attendance and timekeeping, by means of checks performed on timesheets, Company’s access control systems and other HR- related software and tools;
• Collection, preparation, distribution and archiving of HR-related confidential documents (including but not limited to employment contracts and amendments, timesheets, expenses, other allowances, cash advances, sick leave certificates and other supporting documents);
• Inserting man-hours, cash advances/expenses, social security contributions, other deductions and other necessary adjustment in payroll, analysis and calculation of PIT, before processing, finalizing and posting;
• Ensure correctness of man-hours uploaded in payroll system by reconciling/cross- checking the submitted timesheets with Personnel Movement and Travel Management System, Public Holidays entitlement, etc;
• Preparing a shadow payroll through spreadsheets for proper calculation and reconciliation and for back up history and future audit requirements;
• Reports to and coordinates with Payroll Coordinator (or HR Manager) for evaluation all necessary adjustments, amendments, currency exchange/changes, corrections and calculations before inserting in the system;
• Supporting Payroll Coordinator (or HR Manager) in preparing other necessary reports and data analysis and extraction of data related to payroll and required by Project Management or Company Corporate departments outside of Azerbaijan;
• Collecting, checking and inserting employee’s bank details to Payroll system;
• Posting and back up all payroll registers, Insurance reports and other related data;
• Ensure proper timely updates at governmental and internal systems;
• Labour Cost Estimation on monthly/quarterly basis.
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
• Perform other related duties as assigned by Superior.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
Position Info: Work Location: Baku Office
Position Schedule: ASAP, 1 year renewable
Qualifications & Experience:
Education: Degree in Finance, Accounting and Economics
Work Experience: Minimum 3 years’ experience in a similar role within Oil and Gas Industry;
Knowledge of Languages: English (fluent), Azerbaijani (fluent), Russian (preferred)
Other skills/Certificates Required:
• Knowledge of personnel administration and procedures for local and seconded employees (e.g. payroll administration, timekeeping, attendance report, social security, insurance and administrative fulfilments);
• Solid experience in handling end-to-end payroll, preferably in multi-entity or international settings;
• Strong understanding of local labour law, tax legislation, social security regulations and statutory reporting;
• Self-diagnosing skills to identify and prevent non-compliance risks;
• Time management skills and ability to prioritize workload;
• Strong Azerbaijani & English language proficiency and high-level computer skills including MS Outlook, Excel, Access etc.;
• Clear and professional communication with HR, Finance, corporate division, auditors and government authorities;
• Attention to detail, confidentiality, and integrity;
• Ability to work under pressure and meet tight deadlines;
• Payroll certifications (CPP or equivalent) are an advantage.
Responsibilities:
• Ensure accurate and timely payroll processing, support compliance with local labour laws and regulations, and collaborate with HR and Finance teams to uphold the integrity of personnel data and reporting;
• Analysis of employees’ attendance and timekeeping, by means of checks performed on timesheets, Company’s access control systems and other HR- related software and tools;
• Collection, preparation, distribution and archiving of HR-related confidential documents (including but not limited to employment contracts and amendments, timesheets, expenses, other allowances, cash advances, sick leave certificates and other supporting documents);
• Inserting man-hours, cash advances/expenses, social security contributions, other deductions and other necessary adjustment in payroll, analysis and calculation of PIT, before processing, finalizing and posting;
• Ensure correctness of man-hours uploaded in payroll system by reconciling/cross- checking the submitted timesheets with Personnel Movement and Travel Management System, Public Holidays entitlement, etc;
• Preparing a shadow payroll through spreadsheets for proper calculation and reconciliation and for back up history and future audit requirements;
• Reports to and coordinates with Payroll Coordinator (or HR Manager) for evaluation all necessary adjustments, amendments, currency exchange/changes, corrections and calculations before inserting in the system;
• Supporting Payroll Coordinator (or HR Manager) in preparing other necessary reports and data analysis and extraction of data related to payroll and required by Project Management or Company Corporate departments outside of Azerbaijan;
• Collecting, checking and inserting employee’s bank details to Payroll system;
• Posting and back up all payroll registers, Insurance reports and other related data;
• Ensure proper timely updates at governmental and internal systems;
• Labour Cost Estimation on monthly/quarterly basis.
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
• Perform other related duties as assigned by Superior.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
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