PA/Legal Assistant to CEO

We are seeking a highly professional and discreet Executive Assistant to provide comprehensive support to both the Chief Executive Officer (CEO) and the Chair of the Board.

This pivotal role requires exceptional organizational skills, sound judgment, and the ability to manage complex schedules and sensitive information.

The ideal candidate will also bring legal/paralegal expertise, supporting legal and governance-related tasks, including board documentation, regulatory filings, and contract management.

Key Responsibilities

Executive Support

• Manage complex calendars, travel arrangements, and meeting logistics for the CEO and Chair.
• Prepare high-quality presentations, reports, and correspondence.
• Act as a gatekeeper and liaison between the executives and internal/external stakeholders.
• Coordinate board meetings, executive offsites, and strategic engagements.
• Handle confidential information with utmost discretion.

Paralegal & Governance Support

• Assist with drafting, reviewing, and managing legal documents and contracts.
• Support corporate governance activities including board minutes, resolutions, and filings.
• Liaise with external legal counsel and regulatory bodies as needed.
• Maintain legal and compliance records, ensuring timely updates and accuracy.
• Monitor deadlines for legal and regulatory obligations.

Administrative Excellence

• Ensure smooth day-to-day operations of the executive office.
• Maintain filing systems (digital and physical) for legal and executive documentation.
• Support expense reporting, procurement, and budget tracking for the executive office.

Qualifications & Experience

• Proven experience as an Executive Assistant or Personal Assistant at C-suite level.
• Paralegal certification or equivalent legal training is essential.
• Strong understanding of corporate governance and legal documentation.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite and document management systems.
• Ability to work independently, prioritize effectively, and manage multiple tasks under pressure.

What are we looking for?

We are seeking candidates who have a strong track record in working as an EA/PA at C-Suite level as well as having a good understanding of legal documentation and administration. You will ideally have worked within a legal team or supported a senior legal manager. 

You will also have managed diary, arranged and minuted meetings, be used to dealing with sernior corporate executives and VIPs. Excellent staff opportunity with competitive sdalary & benefits package.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.