Operational Assistant

Onboarding Coordinator
(Operational Assistant)
Location: Salt Lake City, UT
Pay Rate: $23/hour
Contract Role via Orion Group

Orion Group is seeking an Onboarding Coordinator/Operational Assistant to support our intravenous medical device client in Salt Lake City, UT. This role serves as the front-facing point of contact for visitors, employees, and customers, while also providing day-to-day administrative support to the Human Resources team.
The ideal candidate is highly organized, personable, and capable of managing multiple administrative responsibilities in a fast-paced environment. This position requires strong communication skills, attention to detail, and the ability to handle sensitive information with discretion.
Key Responsibilities

• Assist HR with new hire orientation
• Process e-Verify/ I9s and notify HR with any non-matches
• Greet and assist corporate visitors, including customers, employees, and other guests at the front desk reception area
• Answer and route incoming calls to the appropriate departments or personnel
• Provide general administrative support including scanning documents, sorting, and distributing mail
• Coordinate meeting logistics such as conference room reservations, conference calls, and departmental training arrangements
• Create presentations, reports, and internal communications using tools such as PowerPoint and other publishing software
• Manage employee ID badges including creation, replacement, and access maintenance
• Support facility emergency response procedures as needed
• Assist with staffing coordination and communication with external agencies
• Schedule and coordinate candidate interviews
• Demonstrated capability and knowledge of Microsoft Office (i.e. Excel, Word, Access, Outlook and PowerPoint)
• Maintain and update HRIS records and employee data
• Support employee onboarding processes
• Respond to employee inquiries regarding HR-related matters
• Maintain employee personnel files, including creating new hire files and updating documentation
• Assist with new hire orientation logistics including welcome packets, meeting room reservations, lunches, and calendar coordination
• Support HR team members with administrative projects and initiatives as needed
• Process E-Verify documentation and notify HR of any non-matches
• Assist with planning employee activities such as training programs, health fairs, employee recognition events, meetings, and holiday celebrations
• Maintain employee bulletin boards to ensure compliance and up-to-date communications
• Set up new employees in the timekeeping system
• Provide support with the Learning Management System (LMS), including assisting employees with login troubleshooting and system access
• Coordinate community engagement initiatives including local events and partnerships

Required Skills & Qualifications

• Ability to maintain strict confidentiality when handling sensitive employee information
• Previous experience with data entry into HRIS system/ employee onboarding
• Strong organizational and multitasking skills with the ability to prioritize in a dynamic environment
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, and Access)
• Excellent interpersonal, communication, and customer service skills
• Strong attention to detail and ability to work with minimal supervision
• Demonstrated flexibility and willingness to assist across multiple functional areas
• Ability to manage shifting priorities and special projects as needed

Education & Experience

• High School Diploma or GED required
• Bachelor’s degree in Human Resources or related field preferred
• Previous experience as an HR Administrator, HR Assistant, or HR Intern preferred

Minimum Qualifications

• Must be 18 years of age or older

Physical Requirements & Work Environment
This role is primarily sedentary and performed in a professional office environment.

• Regular use of standard office equipment including computers, phones, copiers, and filing systems
• Frequent communication with employees and visitors in person and via phone
• Occasional filing and document handling requiring lifting files, opening cabinets, bending, or standing on a stool when necessary

Equal Opportunity Employer
Orion Group and our intravenous medical device client are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status.
Work Location: In person


People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.