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Offshore Logistics Coordinator

  • Job reference: 925782
  • Location: Aberdeen
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Logistics, Office & Commercial
  • Date posted: 31/05/2019

Our client is currently recruiting for the position of offshore logistics Coordinator, based in Aberdeen

SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES
These shall include but not be limited to the following;
Manning assigned worksites with qualified, competent, certificated and medically fit offshore workers in accordance with National, International and Company specific requirements.
To ensure that offshore personnel are provided for vessels/projects in a timely manner by closely liaising with the external travel company, selecting the best option of travel and are in possession of the correct documentation, visas, work permits etc.
Obtain visas for offshore personnel
To ensure that personnel being mobilised or demobilised are supplied with valid travel information in good time prior to travelling
Liaise with onshore and offshore stakeholders to plan and agree personnel movements and crew changes and engage them where changes of core crew personnel are planned to their specific worksite.
Maintain reliable scheduling and mobilisation/demobilisation information for personnel in the MAPS personnel planning system ensuring it reflects actual deployment information to allow accurate cost recharge, tax calculations and payroll.
Liaise with the Crewing Manager on the sourcing of personnel.
Raise call offs, hire forms and certification check forms for personnel as required.
Act as the primary point of contact for operational issues for the management and personnel associated with the assigned worksite(s), efficiently responding to queries from offshore staff in a timely manner.
Liaise with shipping agents and/or company country management to arrange personnel transfers and other in country services, completing schedule as appropriate
Verify any invoices and expense queries.
Provide general administrative support within the Logistics team as required.
Participate with the department on-call duty rotas.
Provide absence coverage for other Offshore Personnel / Logistics Co-ordinators

PERSON SPECIFICATION
Understanding of the Offshore Oil and Gas Industry including the processes required to mobilise and travel personnel to international offshore worksites (ticketing, visa, work permit, inoculations etc).
Working knowledge of the competencies/training required for offshore roles.
Adaptable and pro - active with a structured and methodical approach to tasks, with ability to manage workflows and deliver under pressure.
Excellent planning, co-ordination and organisational skills.
Well developed communication and interpersonal skills, with the ability to deal with personnel at all levels.
Positive, enthusiastic approach to work
Proficient in the use of IT applications, including MS Office Suite and data base systems.
Strong administrative background and experience.
Prior experience in a similar functional discipline or role will be of advantage.

Contract position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference 925782.


Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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