Office Manager / Executive Assistant

Office Manager / Executive Assistant is required in Edinburgh, Scotland for 3 days per week and 2 days WFH. 12 months + contract position which is outside of IR35 ltd company. 

This is for a wind energy business. 

Your responsibilities:
 

• Support the Project as part of the Project Management Office (PMO), contributing to operational efficiency and coordination
• Act as the first point of contact for internal and external stakeholders, ensuring a professional and welcoming office environment
• Lead and manage all external office interfaces, including contractors, IT providers, security, landlord, cleaning services, facilities, and utilities
• Oversee office lease agreements and supplier contracts, ensuring compliance with budget and contractual obligations
• Manage invoice approvals and maintain an accurate office budget tracker
• Ensure full compliance with relevant legislation and regulations (e.g., Health & Safety, fire safety), maintaining knowledge of site procedures
• Take ownership of office access control and security processes, including:
  • Developing and maintaining access control and visitor policies
  • Managing key fobs and visitor passes
  • Conducting office and building inductions

People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.