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Office Administrator - Senegal

  • Job reference: 923103
  • Location: Senegal
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Building, Construction & Infrastructure
  • Date posted: 28/02/2019

Provide administrative and procurement support to the in-country team. Reports directly to Country Manager.

Organize and plan for arrivals from multiple international locations; local travel & security in country. Organise meetings, carrying our business critical deliveries and errands.

Assist Management team during the up-manning for drilling and support in country personnel and operational logistics

Bilingual French/English speaker is essential to aid the smooth running of the office.

Department contact for all admin queries including Live link, SAP, travel arrangements etc.

Organise internal and external meetings involving booking meeting rooms, arranging telephone/video conferences, Lync and Webex.

Prepare and send out Technical /Op Com minutes of meetings to partners

Support Planning with issuing AFE's, work programmes and budgets to partners, maintain records and track status.

Complete expenses for Country Manager

Process SAP purchase requisitions, goods and service receipting, run reports and time entry for managers and team as and when required.

Up-date departmental calendar with courses, travel, meetings and locations etc.

Co-ordinate & distribute technical data internally and externally.

Screen telephone calls.

File department correspondence.

Printing, photocopying and binding for Technical meetings etc.

Attend weekly meetings with executive assistant and other departmental administrators.

Other duties as and when required by Country Manager and the local team

Manages work in line with project disciplines and takes every opportunity to consider alternative solutions in the light of lessons learned. Enforces the effective use of knowledge databases.

Excellent PC skills - Word, Excel, PowerPoint, Outlook. All Microsoft knowledge is essential.

Expertise in Live link, SAP or similar system is highly desirable

Previous experience in supporting a team in the oil and gas industry

Familiarity with basic oil field terms

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.