Material Coordinator

Material Coordinator
Reports To:Materials Lead
Core Skills & Personal Attributes

• Proven ability to work effectively within a team environment, demonstrating collaboration, cooperation, flexibility, adaptability, respect, and professionalism.
• Strong personal and professional ethics, including integrity, reliability, commitment, and empathy.
• Confident, proactive, and solutions-oriented approach to materials and logistics challenges.
• Effective verbal and written communication skills in English.
• Proficient in Microsoft Office applications, including MS Word, MS Excel, and PowerPoint.

Experience Requirements

• Extensive experience in materials control coordination within a construction site environment, with strong knowledge of material storage and preservation standards.
• Hands-on experience in materials management activities, including:
  • Freight forwarding coordination
  • Material delivery, receipt recording, inspection, and Over, Short & Damage (OS&D) procedures
  • Material manifesting
  • Procurement Status Reports (PSR) and Expediting Status Reports (ESR)
  • Urgent (“hot-shot”) material ordering
  • Material certification processes
• Experience in material reconciliation processes.
• Familiarity with IPMS and APMS reporting systems.
• Proven ability to effectively interface and collaborate with company and contractor materials and logistics teams.
• Demonstrated proactive and innovative approaches to resolving material-related challenges.
• Experience contributing to high-impact construction site teams.

Key Responsibilities

• Support the Project Materials Lead in achieving contractual and project objectives.
• Coordinate closely with Construction Engineers and Site Planners to ensure timely delivery of company-supplied materials and equipment in line with project requirements.
• Monitor and track the on-time delivery of all company-provided materials.
• Liaise daily with Procurement, Logistics, and Freight Forwarding teams to maintain full visibility of material status throughout the project lifecycle.
• Verify contractor material receipts against company-issued Material Management Team (MMT) delivery records.
• Maintain accurate data within the IPMS Material Control System.
• Review and expedite resolution of contractor-generated Material Receiving Reports and Over, Short & Damage (OS&D) reports.
• Coordinate with the Site Quality Team to ensure correct implementation of material storage and preservation specifications.
• Monitor and verify material quantities and volumes during storage and internal site transportation.
• Assist in overseeing surplus asset and material disposal activities.
• Ensure timely closure of all materials-related action items.
• Continuously demonstrate required core skills and professional conduct.
• Maintain strong awareness and consistent behavior to safeguard company reputation and protect project commercial interests.
• Demonstrate commitment to Health, Safety, and Environmental (HSE) standards and support the achievement of project HSE objectives.

People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.