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Manager-Project Procurement

  • Job reference: 914078
  • Location: Qatar
  • Salary: Negotiable
  • Job type: Permanent
  • Sector: Construction & Infrastructure
  • Date posted: 09/05/2017

Manager - Project Procurement

Reports to: Director - Contracts & Procurement
Department: Project Procurement
Directorate: Contracts & Procurement

Job Purpose:
Review and approve prequalification criteria and ensure their compliance with company policies and procedures. Perform cost benchmarking, development and maintenance of database of all contractors' rates and tracking of project cost schedules

Key Performance Indicators:
Tendering cost savings (% discount on initial bid received) (if relevant)
Accuracy of cost estimates (forecasted costs/ actual costs)
of complaints/ negative feedback on suppliers
Database comprehensiveness (# of vendors inquired by project teams and not available on database)
of vendors approved by TC/ total submittals
Internal Processes
Prequalification cycle time (time between request and communication of listed vendors)
Tendering cycle time (time between request submission and signing of contract)
Capabilities & Learning
Training attendance (# of training days per year)

Key Accountabilities:

Strategy, Leadership and Sustainability
Develop and oversee the implementation of tendering strategies for construction and other consultancy services (project delivery-related)
Manage the department to ensure the achievement of objectives in due course, cost and quality, while maintaining sustainability across the function.

Operating Plans, Budgets and Policies
Prepare and implement departmental annual business and operating plans and KPIs
Recommend the departmental budget and monitor financial performance versus the budget so that the business is aware of anticipated costs, areas of unsatisfactory performance and potential performance

Policies and Procedures
Develop and Implement policies, procedures, and operational standards for the function in line with the departmental policies and procedures
Develop and oversee the implementation of tendering strategies for construction and other consultancy services (project delivery-related)
Review and approve prequalification criteria and ensure that these are in-line with company's standards
Ensure vendors database is constantly updated and project teams are assisted in vendors shortlist identification
Oversee the project procurement process (e.g., PMC, Executive Architect, General Contractor) and ensure its driven as per the policies and procedures
Provide guidance in the RFP development and negotiation of complex agreements with suppliers
Ensure good relationship with suppliers and build and maintain relationship with key vendors
Oversee development and updating of the tendering plan and schedule
Oversee packaging of RFIs and RFPs after receiving input and scopes from Design and Projects
Coordinate with bidders on required documentation, completeness of bids, and other bidding requirements
Oversee the receiving and documenting of bids
Oversee performance of the commercial evaluation and negotiation of bids
Coordinate technical evaluation efforts with Design and Projects
Perform final recommendations and oversee preparation of presentation to Tender Committees
Perform communication of Committee tender decision for contract award
Oversee review and approval of PMC's commercial evaluation of subcontractor bids
Oversee performance of cost benchmarking, and development and maintenance of database of all contractors' rates
Oversee tracking of project cost schedules and ensure they are in-line with company's benchmarks to ensure best-value for money for all services and material procurement

Continuous Improvement
Manage innovation and identify opportunities for continuous improvement in managing business operations with a view of stakeholders' expectations, commitments and international best practice.

Health, Safety & Environment
Ensure all relevant safety, quality and environmental management policies, procedures and controls to guarantee employee safety, legislative compliance, delivery of high quality products/services and a responsible environmental attitude.

Frameworks, Boundaries, & Decision Making Authority:
The Manager - Project Procurement reports to the Director - Contracts & Procurement and confers with the latter on critical and strategic issues.
Key decisions having significant impact on the Project Procurement function are referred to the Senior Manager - Contracts & Procurement for approval before implementation.
The jobholder exercises financial authority as per the level established by the company management.

Qualifications, Experience, & Skills:

Minimum Qualifications:
Degree in Civil Engineering or Diploma in Quantity Surveying with RICS membership

Minimum Experience:
10 - 12 years' experience in formation and administration of large construction contracts (USD 100M+) 3 - 5 year Middle east Experience

Job-Specific Skills:
Familiar with tendering process, contracts in large project environment.
Construction and RE experience required.
Strong relationship building skills with internal and external stakeholders.
Analytical and organisation skills, strong negotiation skills.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.