Invoice Verification Specialist

POSITION TITLE:

Invoice Verification Specialist

KEY ROLE:

Invoice Verification Specialist verifies service invoices and confirms receipts of services performed by vendors.   Invoice Verification Specialist will assure that supplier invoices accurately reflect the actual services performed in the correct quantities and  invoiced prices are in line with the contract terms.  

POSITION REPORTS TO LINE MANAGER TITLE: Transformation and Technology Manager

BASIC SKILLS

• Strong communication, negotiation, and interpersonal skills.
• Excellent organizational and time management abilities.
• Problem-solving and analytical skills.
• Attention to detail.
• Knowledge of relevant software

TECHNICAL QUALIFICATIONS:

Proficiency in MS Office, experience in data analysis, and procurement processes

EXPERIENCE :

A minimum of 8-10 years of experience in procurement, finance or a related field, understanding of supply chain management, finance, and procurement processes, understanding of contract terms, invoicing, and compliance monitoring

RESPONSIBILITIES & OBJECTIVES

Vendor relationship

• Acts as the primary liaison between the organization and its vendors for invoice verification.
• Handles Invoice Verification vendor-related inquiries in a timely and professional manner. 

Procurement and contract administration

• Coordinates purchase orders related to Invoice Verification scope 
• Keeps track of vendor contracts, including renewal dates, terms, and conditions, to ensure all obligations are met. 

Financial and administrative tasks

• Processes invoices: Verifies vendor invoices for accuracy, and supports resolution any billing discrepancies with the vendor
• Maintains records: Updates and maintains a register of verified invoices with vendor and contract information.
• Analyzes spending: Assists with monitoring processed invoices and provides insights on vendor spending to support cost-reduction strategies. Prepare spend reports for management

Interdepartmental collaboration

• Acts as a communication hub: Ensures that all relevant internal departments—such as finance, procurement, and operations—are kept informed.

People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.