International Payroll Specialist

Orion Group are sourcing a Payroll Specialist (Hybrid) on behalf of our Multinational Biopharmaceutical Client on an initial 18-month contract located in Cork.

Job Requirements:
Reporting to the Payroll Manager, Global Financial Solutions, the position will be responsible for the administration of Payroll processes across several countries.

The Company currently manages payrolls for approx. 40 countries across the EMEA, LATAM, ASIA PAC & Canada regions. This position will interface with the payroll provider, HR & Finance, Internal and external audit in ensuring a high-quality Payroll service to the management and staff of the company affiliates in all countries of operation.

• Work with HR and Payroll providers to ensure consistent and accurate flow of information and that Payrolls are processed accurately, timely and in accordance with country local requirements.
• Month end payroll activities-preparing journals, accruals and Balance Sheet reconciliations.
• Ensure that monthly and yearly local tax payments and compliance requirements are met.
• Ensure sufficient controls are in place and are implemented to capture changes month on month and any differences are reconciled and explained.
• Schedules, participates and facilitates payroll related meetings and presentations.
• Provides timely and accurate reporting to internal and external agencies, e.g. Inland Revenue, etc.
• Prepare employee and payroll tax payments.
• Create and maintain control DTP documentation, process flows and procedures.
• Ensure a consistent focus and involvement in driving efficiencies and process improvements
• Manage the Payroll SPARC system ensuring mails are answered in a timely manner and filed appropriately.
• Work with external providers regarding specific payroll treatment for employees’ e.g. expatriate and international assignments.
• Working with internal and external audit to ensure the integrity of the payroll information.
• Assistance on Project related activities as required

Knowledge, Experience and Skills:
The person we seek is an experienced International Payroll Specialist. Experience of setting up and/or operating Payroll processes in a Shared Service Centre in a multi-country corporate environment is advantageous as is an excellent standard of working in Oracle, SAP & proficient in the use of Microsoft Excel, Word and PowerPoint. Excel skills need to be of a demonstrably high standard.

The person will have and be able to demonstrate the following key competencies/skills:
• Accuracy: Attention to detail to ensure every employee is paid correctly and on time.
• Timely Delivery: Ensure all activities are completed to the deadlines set.
• Customer service: A commitment and focus on customer service – defining and exceeding multiple customer expectations and inspiring the team to deliver on the service commitments.
• Process focus: Skills in process analysis, assessment and improvement and creating a team environment where continuous improvement is encouraged.
• Interpersonal Skills: An effective team player, with developed communication and negotiation skills to focus on building and maintaining strong relationships with the Payroll process stakeholders.
• Problem Solving: A clear, fast thinker, problem solver, able to translate business needs into pragmatic solutions and implement them.
• Diversity: Able to work effectively in a multi-functional, multi-cultural environment and be open to change and the challenges that arise in a fast-moving environment.
• Handle complexity: Able to handle the ambiguity and complexity that arises seeking out clarity at all times.
• Preferably IPASS qualified or international equivalent

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.