Hire Desk Coordinator

Our client is currently recruiting for the position of Hire Desk Coordinator, based in Aberdeen. This role has been released on a 6 month PAYE contract based in Altens Aberdeen.
 
Responsibilities:

• Ensure consistent adherence to all client processes and procedures, maintaining high standards of compliance and operational discipline.
• Source hire equipment and consumables from a broad supplier network, aligning with the specific needs of both internal teams and external clients.
• Analyse cost and lead time to recommend the most efficient and cost-effective solutions for the business and its clients.
• Maintain and communicate a forward-looking schedule to internal workshops - daily, weekly, and monthly - while managing priorities across new and ongoing jobs.
• Act as a central point of coordination between clients, suppliers, and internal teams to ensure timelines are met and expectations managed.
• Manage internal and external equipment hire, leveraging owned assets first and minimising cross hires wherever possible to control cost.
• Organise timely delivery and collection of equipment and materials, with a focus on logistics efficiency and cost management.
• Use the MCS-rm system proficiently raising contracts and purchase orders, processing goods in/out, and checking fleet availability.
• Coordinate equipment recertification and ensure systems are kept accurate and up to date.
• Support the onboarding and upskilling of colleagues by training new and existing team members on hire desk processes and systems.
• Manage a high-volume workload, including sourcing at short notice, while maintaining attention to detail and delivery timelines.
• Keep clients informed of any delivery issues or delays, providing clear updates through to resolution.
• Actively contribute to strengthening the clients safety culture through everyday actions and continuous improvement mindset.

 
 
Experience & Qualifications:

• Strong time and task management skills with the ability to prioritise effectively in a fast-paced environment.
• Proactive, dynamic, and solutions-focused approach - comfortable taking ownership and working with minimal supervision.
• Professional communication skills, with confidence liaising across internal teams, suppliers, and clients.
• Solid business acumen and a practical understanding of operational processes.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to manage multiple competing demands while maintaining attention to detail.
• Willingness to learn and adapt - training will be provided to support a successful transition into the role.
• Relevant experience in logistics, supply chain, operations, or a similar function.
• Minimum bachelor’s degree in business, logistics, supply chain management, or a related discipline (desirable)
• Experience within the energy sector, with a good understanding of key clients, suppliers, and industry-specific dynamics.
• Background in a small to medium-sized enterprise (SME) environment.
• Previous exposure to hire desk environments or plant/equipment coordination (desirable).
• Familiarity with MCS or similar plant management systems (desirable)

 
Contract position
 
If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/082051.


People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.