Financial Compliance & Payment Analyst

Financial Analyst I
(Financial Compliance & Payment Operations)
Location: North Chicago, IL 
Schedule: Hybrid (Tuesday–Thursday onsite, Monday & Friday remote)
Contract: 6–12 months to start (extension based on performance & business needs)
Hours: Monday–Friday, 8:00 AM – 5:00 PM CST (flex up to 8:30 AM start)
Pay Rate: $25–$29/hr (based on benefits selection)


Orion Group is seeking a Financial Analyst I to support payment operations and financial compliance processes for our pharmaceutical client.
This role is not a traditional accounting or FP&A position—it sits at the intersection of finance, compliance, and operations, focused on reviewing and reconciling payments tied to consultant and vendor engagements.
You will play a key role in ensuring accuracy, compliance, and audit readiness across high-volume payment activities in a fast-paced, highly regulated environment.

What You’ll Do:

Payment Review & Reconciliation

• Review and reconcile high volumes of payment requests (invoices, expense reports, out-of-pocket receipts)
• Ensure all documentation is complete, accurate, and compliant with internal policies and regulatory requirements
• Validate alignment between contracts, invoices, and payment terms

Compliance & Documentation

• Maintain audit-ready documentation for all transactions
• Support transparency reporting requirements (e.g., Sunshine Act)
• Ensure adherence to corporate and regulatory compliance standards

Vendor & Payment Operations

• Assist with vendor setup and validation (tax forms, banking details, W-9/W-8 documentation)
• Process purchase order (PO) requests and support various payment methods (PO, ACR, etc.)
• Support payment closeout activities and resolve discrepancies

Stakeholder Communication

• Partner with business owners, consultants, and internal stakeholders to resolve payment issues
• Communicate timelines, delays, and requirements clearly and professionally
• Provide high-quality customer service in a high-volume support environment

Process Improvement & Tracking

• Identify and support process improvement initiatives to increase efficiency and accuracy
• Track work using tools such as Smartsheet or internal systems (e.g., iHub, SAP)
• Help manage backlog and support onboarding of new processes

 
What You Bring:
Required:

• 1–5 years of experience in invoice processing, reconciliation, accounts payable, or financial operations
• Strong attention to detail and ability to review large volumes of data accurately
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong organizational and problem-solving skills
• Customer service mindset with experience supporting internal or external stakeholders

Preferred:

• Experience in pharmaceutical, healthcare, or regulated industries
• Exposure to SAP or similar financial systems
• Familiarity with compliance processes, transparency reporting, or audit documentation
• Experience with tools such as Smartsheet, Excel, or internal tracking systems (e.g., iHub)
• Knowledge of tax documentation (W-9, W-8)

 
What Success Looks Like:

• Quickly learns complex processes and systems
• Maintains high accuracy across high-volume work (~7,500 invoices annually)
• Ensures compliance and audit readiness at every step
• Communicates effectively with stakeholders and resolves issues proactively
• Adapts easily to changing priorities and workflows

 
Why This Role:

• Opportunity to gain experience in a large, global pharmaceutical organization
• Exposure to compliance-driven financial operations and cross-functional collaboration
• Strong potential for extension and long-term growth

Role Overview

• Important: This is NOT a traditional finance role despite how it may appear
• Focus is on contract reconciliation, compliance, and payment processing across:
  • HCPs (Healthcare Professionals)
  • HCOs (Healthcare Organizations)
  • Patients / patient advocates (e.g., caregivers, professors, research contributors providing consulting services)
• Team is responsible for:
  • Receiving invoices
  • Validating against contracts and compliance requirements
  • Ensuring accurate payment processing
  • Reconciling and closing out transactions

Core Responsibilities

• Review and reconcile invoices submitted for services performed (HCPs, patients, research contributors, etc.)
• Compare invoices against:
  • Contract terms
  • Approved hours
  • Out-of-pocket expenses
• Ensure:
  • Services billed align with agreed contracts
  • Hours and expenses do not exceed approved limits
• Manage a multi-step validation process prior to payment approval
  • (This is not a simple invoice processing role — multiple checks are required before payment is released)
• Ensure invoices are accurately processed, paid, and fully reconciled
• Support compliance with:
  • OEC (Office of Ethics & Compliance)
  • Transparency reporting requirements
  • Audit readiness
• Partner cross-functionally with:
  • Legal
  • Accounts Payable
  • Business owners
• Communicate with both internal teams and external stakeholders (HCPs, patients, etc.) via email and phone

Key Skill Sets

• Strong attention to detail (critical for compliance-heavy work)
• Ability to work quickly and accurately in a high-volume, process-driven environment
• Analytical mindset with strong problem-solving skills
• Comfortable navigating multi-step workflows and audit requirements
• Strong written and verbal communication skills

Team & Culture

• Highly team-oriented and collaborative environment
• Daily interaction with:
  • Internal team (Lake County)
  • Offshore team (Philippines)
• Cross-functional exposure to:
  • CCG
  • Business owners
  • External stakeholders (HCPs, patients, etc.)
• Work is independent but supported — team members are encouraged to ask questions and collaborate
• Emphasis on team fit, communication, and willingness to learn

Candidate Profile

• Open to candidates with:
  • Associate’s or Bachelor’s degree
  • Entry-level or early career experience (including recent grads)
• Background in:
  • Compliance, contracts, operations, or similar environments preferred
• SAP is NOT required
• Prior experience (e.g., controller) is helpful, but not required

What They Care About Most

• Attention to detail
• Ability to follow structured, multi-step processes
• Strong communication skills
• Team fit and collaboration
• Comfort working in a compliance-driven, audit-heavy environment

People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.