Field Materials Coordinator (LEMS Coordinator)

We are seeking an experienced Field Materials Coordinator (LEMS Coordinator) to support our major global industrial organization and their brownfield construction project based in Edmonton, Alberta.  This is a long-term, site-based role (40+ hours per week, Monday to Friday with occasional Saturdays as required) supporting field execution, cost control, and material management on a complex industrial program.

The role of the Field Materials Coordinator (LEMS) is responsible for managing material, equipment, labor, and subcontractor data captured through LEMS to ensure accuracy, cost alignment, and schedule support. This position plays a critical role in validating field data, maintaining coding integrity, and supporting project controls, accounting, and construction leadership.  You will act as the primary point of contact for LEMS-related matters on site while ensuring strong data governance and audit readiness.

Key Responsibilities

• Collect, review, and validate daily LEMS tickets (labour, equipment, materials, subcontractor dockets)
• Ensure alignment with WBS, CBS/cost codes, activity IDs, contract structures, and cost types
• Verify rates, markups, shift premiums, standby rules, and charge-out policies against contracts
• Reconcile LEMS entries with crew sheets, equipment logs, MIRs, and daily field reports
• Identify and resolve discrepancies with construction managers and coordinators
• Track changes, extra work, and T&M documentation
• Maintain master data including cost codes, resource lists, equipment inventories, and subcontractor accounts
• Support accruals, committed cost tracking, and month-end reporting
• Interface LEMS data into cost reports, earned value metrics, and progress tracking
• Produce daily and weekly dashboards (labour hours, equipment utilization, materials consumption, subcontract performance, exceptions)
• Identify variances, quantity overruns, and unapproved scope consumption
• Support productivity analysis, forecasting, and continuous improvement efforts
• Coordinate material receiving, storage, inspection, and compliance with project standards
• Support audit trails and document control for internal and external reviews
• Train site teams on LEMS processes, tools, and coding standards

Experience & Qualifications RequiredTo succeed in this role, candidates should demonstrate:

• 3–5+ years of experience in project controls, field administration, cost control, commercial administration, or material coordination on industrial construction projects
• Experience working with LEMS or similar field data capture platforms
• Strong understanding of WBS/CBS structures, cost codes, earned value principles, and contract rate tables
• Working knowledge of ERP or cost systems such as SAP, Oracle, JD Edwards, or similar
• Strong Excel skills (pivot tables, lookups, data validation); familiarity with Power BI or reporting tools is an asset
• Experience validating timesheets, equipment logs, material receipts, and subcontract documentation
• Familiarity with T&M processes, change management, and industrial contract structures
• Strong organizational skills and the ability to manage high volumes of data in a fast-paced field environment
• Clear communication skills and the ability to interface with construction, project controls, accounting, and procurement teams

A diploma or degree in Business, Accounting, Engineering, Construction Management, Supply Chain, or a related discipline is preferred. Equivalent experience will be considered.
Experience within large-scale industrial or brownfield environments is highly valued. Familiarity with union agreements and shift differentials is an advantage.


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Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.