Expediting Officer

Position: Expediting Officer

Position Info: Work Location: Base Office (30 km away from the city centre)

Qualifications & Experience: Education: Technical Higher education;

Years of Working Experience: At least 3 years’ experience in a similar role within Oil and Gas Industry;

Knowledge of Languages: English (fluent), Azerbaijani (fluent).

Other Skills/Certificates Required:

- Good negotiation skills;
- Knowledge of any supply cycle phases, and manufacturing processes and construction methods: engineering, procurement, construction, inspection, preparation for shipment and transport.
- Capability to review and produce Expediting Reporting documentation and distribution;
- Knowledge of inspecting and testing planning methodologies and manufacturing processes;
- Knowledge of procurement lifecycle activities and material management systems;
- Be fluent in standard software for PC such as MS Office;

Responsibilities:

• Ensure time and quality in the delivery of Goods and documents indicated in the Purchase Order and ensure the suitability of Goods, thus preventing extra costs, delays or other disruptions in the execution of projects, by promoting/suggesting any corrective actions that may be necessary during the production and/or assembly of the Goods;
• Monitor the progress of the supplies status during the entire supply execution period to achieve contractual delivery date;
• Manage requests for early delivery or postponed delivery in accordance with the project requirements.
• Review Purchase Order and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding that could potentially cause delays;
• Contact the Vendor to check correct receipt and interpretation of the Purchase Order, expediting the issuance of acknowledge of the order;
• Ensure that the vendor supply schedule covers all the supply cycle phases (engineering, procurement, construction, inspection, preparation for shipment and transport) and its compliance with contract delivery terms and dates;
• Facilitate the interface between Vendors and Company Functions involved in the supply chain activities;
• Provide reliable and up-to-date information on supply progress status according to the delivery criticality;
• Monitor all supply chain phases to timely identify and manage any potential cause of delay, and mitigate delays already detected;
• Ensure timely availability of suitable shipping documentation to allow the shipping and transportation of the purchased materials;
• Ensure timely identification and management of "dual use";
• Guarantee SAP exhaustive and punctual updating;
• Ensure the correct issuance of Goods Receipts and release of achieved Milestones. Ensure continuous correct forecasting of Milestones achievement as well as Goods expected delivery dates;
• Support Liquidated Damages competent function to properly evaluate the reason of delay;
• Support competent function in the definition of Vendor variation request/claims;
• Issue vendor performance feedback as per Company Vendor Management process;
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
• Perform other related duties as assigned by Superior.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.