Executive Assistant
CR/079295
Posted: 26/09/2025
- Negotiable
- Azerbaijan, Baku
- Contract
Position: Executive Assistant
Position Info:
Work Location: Base Office (30 km away from the city centre)
Position Schedule: ASAP, 1 year renewable
Education: Higher education;
Qualifications & Experience:
Work Experience: Minimum 3 years of experience in a similar role within oil & gas industry;
Knowledge of Languages: Azerbaijani (fluent), English (fluent).
Other Skills/Certificates Required:
Proficiency in standard software for PC such as MS Office;
Strong interpersonal and communication skills
Responsibilities:
• Provide secretarial and organizational support to the Project / Client Management as
required
• Guarantee general secretarial duties and an efficient service to the Project / Client Team
• Know and use spoken and written appropriate foreign languages fluently
• Update appointments calendar, telephone and address references
• Draft incoming and outgoing correspondence, compose and type letters and actions emails
• Organize archives and file correspondence and documentation (paper and electronic), also
using integrated systems and applications if required
• Support the preparation of reports and presentations using appropriate software
• Occasionally attend to meetings, taking notes and write reports
• Arrange attendance to conferences, exhibitions and meetings, including venues and
catering requirements
• Arrange international travel, handling also complex itineraries
• Check Passport and Visa requirements and arrange necessary paperwork
• Prepare the order for all the materials necessary to office activities (stationery, etc.)
• Process project, travel, business expenses, if required
• Be discreet in managing information and tactful / polite in interpersonal relationships
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety,
Environmental and Quality (HSEQ) policies, procedures and requirements
• Perform other related duties as assigned by Superior
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
Position Info:
Work Location: Base Office (30 km away from the city centre)
Position Schedule: ASAP, 1 year renewable
Education: Higher education;
Qualifications & Experience:
Work Experience: Minimum 3 years of experience in a similar role within oil & gas industry;
Knowledge of Languages: Azerbaijani (fluent), English (fluent).
Other Skills/Certificates Required:
Proficiency in standard software for PC such as MS Office;
Strong interpersonal and communication skills
Responsibilities:
• Provide secretarial and organizational support to the Project / Client Management as
required
• Guarantee general secretarial duties and an efficient service to the Project / Client Team
• Know and use spoken and written appropriate foreign languages fluently
• Update appointments calendar, telephone and address references
• Draft incoming and outgoing correspondence, compose and type letters and actions emails
• Organize archives and file correspondence and documentation (paper and electronic), also
using integrated systems and applications if required
• Support the preparation of reports and presentations using appropriate software
• Occasionally attend to meetings, taking notes and write reports
• Arrange attendance to conferences, exhibitions and meetings, including venues and
catering requirements
• Arrange international travel, handling also complex itineraries
• Check Passport and Visa requirements and arrange necessary paperwork
• Prepare the order for all the materials necessary to office activities (stationery, etc.)
• Process project, travel, business expenses, if required
• Be discreet in managing information and tactful / polite in interpersonal relationships
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety,
Environmental and Quality (HSEQ) policies, procedures and requirements
• Perform other related duties as assigned by Superior
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
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