Executive Administrative Assistant- Global Security

Administrative Assistant – Global Security
12-month contract to start
North Chicago, IL
$30/HR
 
Orion Group is partnering with a global pharmaceutical client to support a high-performing, collaborative team environment for their Global Security team in North Chicago.
This opportunity is ideal for an experienced administrative professional looking to grow their skills while contributing to meaningful work within a fast-paced, regulated industry. Contingent staff are valued partners and supported with the tools, training, and leadership needed to succeed.

What You Can Expect

• Access to modern technology and ongoing training
• Supportive leadership focused on professional development
• Flexible schedules depending on team needs
• Collaborative, inclusive work culture
• On-site amenities and transportation services (location dependent)

Key Responsibilities

• Provide advanced administrative support to senior leaders and teams
• Manage calendars, meetings, travel, and expense reporting
• Coordinate onboarding, office setup, and vendor onboarding
• Prepare presentations, reports, and business documents
• Handle confidential and business-sensitive information with discretion
• Track invoices, purchase orders, and budget-related items as needed
• Support meetings and events, including logistics and catering
• Utilize Microsoft Office and business systems (e.g., Teams, Zoom, travel & expense tools)
• Maintain departmental files in compliance with corporate and regulatory requirements
• Operate with general direction and minimal supervision

Leadership & Interpersonal Skills

• Strong organizational and problem-solving skills
• Ability to manage multiple priorities and deadlines
• Proactive communicator who raises risks and provides status updates
• Builds strong relationships and works effectively with cross-functional partners
• Demonstrates accountability, adaptability, and a continuous-improvement mindset

Qualifications

• Some college preferred
• 5+ years of executive-level administrative experience
• Prior experience in pharmaceutical, biotech, or CRO environments strongly preferred
• Advanced proficiency in Microsoft Office (experience with Concur, SharePoint, or Visio a plus)
• Comfortable navigating evolving priorities and complex business processes
• Self-starter with a “make it happen” attitude

 


Our role in supporting diversity and inclusion

As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.