Contract Coordinator

Contract Coordinator (3-Month Contract)

Location: Irvine, CA
 Schedule: Mon–Thu onsite, Fri remote
 Compensation: $27-$31/hour
 Start: ASAP (3-month initial term, possible extension)

Why this role exists

Orion Group is hiring for our pharmaceutical client in Irvine to support their contracting engine—reviewing, redlining, routing, and tracking a high volume of agreements — so internal teams and external partners can execute work on time and in compliance. This is a hands-on, contract-heavy role in a fast, high-performance environment.

What you’ll do

• Own the contract lifecycle in our contract management system (create records, upload drafts, version control, approvals, e-sign, closeout, and repository hygiene).
• Review, draft, and redline a range of agreements (e.g., NDAs, MSAs, SOWs, POs, change orders, amendments, renewals, supplier addenda) using playbooks and fallback language.
• Coordinate cross-functionally with Legal, Procurement, Finance/AP, InfoSec/Privacy, and business owners to resolve comments, align on terms, and drive timely signatures.
• Ensure compliance & due diligence (policy alignment, required exhibits, COI/W-9 collection, debarment/OFAC/vendor checks as applicable, record retention, audit trail).
• Monitor SLAs and cycle times; triage the intake queue, escalate blockers, and keep stakeholders informed with crisp status updates.
• Improve the process by spotting bottlenecks, proposing template tweaks, and streamlining workflows/playbooks.
• Maintain data accuracy (metadata, clause tags, obligations) and surface obligations/renewal dates before they hit.

What you’ve done

• 3+ years in a contract-heavy role (contracts, procurement, purchasing, vendor management, or similar) with daily redlining/routing responsibility.
• CLM/contract system experience (e.g., Icertis, Ironclad, Coupa, Ariba/SAP, Agiloft, DocuSign, Adobe Sign). SAP exposure is a plus.
• Proven ability to read and interpret commercial terms (payment, SOW scope, deliverables, SLAs, data/privacy, IP, indemnity, limitation of liability).
• Strong track record of meeting throughput targets in a high-volume, deadline-driven environment.
• Excellent written and verbal communication; confident partnering with attorneys, vendors, and senior stakeholders.
• Education: BA/BS preferred (or equivalent 2+ years of undergraduate study). Relevant experience may substitute.

How you work (what will make you successful here)

• Contract-first mindset: you’ve lived in redlines and know when to push, when to escalate, and when to use fallbacks.
• Analytical & organized: you manage a busy queue, set priorities, and never lose the thread on versions or obligations.
• Self-motivated: you take ownership, anticipate roadblocks, and close loops without hand-holding.
• Team standards matter: you thrive among high performers—visibility is high and results are measured.
• Sound judgment: you balance speed with risk, and you know when to call Legal vs. proceed per playbook.

Nice to have

• Experience supporting RFPs/RFQs, supplier onboarding, or vendor risk/InfoSec questionnaires.
• Familiarity with privacy/security terms (DPA, BAA) and basic regulatory frameworks (e.g., GDPR/CCPA, SOX).
• Light reporting skills (Excel/Sheets, dashboarding) to track cycle time, throughput, and SLA performance.

What success looks like in 90 days

• Intake to signature cycle time reduced for your queue; SLAs consistently met.
• Zero audit findings on file completeness and metadata accuracy.
• Stakeholders cite clear communication and fewer surprises in status and requirements.
• At least one process improvement (template, checklist, or workflow) adopted by the team.

Employment type: Temporary (~3 months) with potential to extend based on business need and performance.

Work arrangement: Onsite in Irvine Monday–Thursday; remote on Friday.

If you’re meticulous with contracts, love a fast pace, and bring great judgment, this role is built for you.

Our role in supporting diversity and inclusion

As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.