Administrator/Receptionist (Temp)

Our client is currently recruiting for the position of Administrator/Receptionist (Temp) based in central Aberdeen.

The role is full-time for around 6-8 weeks and will require a presence 5 days per week in the office.

Starts 2nd February 2026.
 
Main Purpose of Role:

Provide a broad range of administrative support to members of the team across the Aberdeen and Teesside offices.  Focal point for reception desk; Responsible for general administration and additional ad hoc duties as required by the Executive Assistant/Office Manager and Senior Administrator.
 
Scope of the Role:

• Reports to the Senior Administrator

 
Functional Roles & Responsibilities:
 
Reception Duties

• First point of contact for all office visitors and telephone calls
• Coordinating visitor details to comply with external visitor protocol
• Order and set up refreshments required for external meetings
• Responsible for electronic diary management for all meeting rooms

 
Administrative Duties

• Processing incoming and outgoing mail including booking couriers
• Ensure stationery and office equipment is ordered and available as required
• Calendar management – organise meetings and ensure IT and logistics run smoothly and to plan
• Organise catering for external meetings, lunch and learns, and breakfast meetings as required
• Photocopying, binding and preparing information packs required for meetings as required
• Coordinate Office Tracker and Car Parking booking system
• Monitor generic email accounts, ie OM, Travel, Info, Meeting Rooms, etc
• Organise efficient travel to coincide with calendars
• Responsible for Aberdeen office risk and HSSE paperwork and checklists
• General administrative duties
• Provide absence cover for Senior Administrator
• Provide other administrative support commensurate with knowledge and experience as required.

 
Main Interfaces:

• Senior Administrator (Line Manager)
• Executive Assistant/Office Manager
• Company core team and members of project teams
• Reception staff.

 
Competencies:

• Proven track record in an Administrator role and strong team player
• Excellent communication skills and comfortable communicating both internally and externally
• Self-motivated, organised and efficient in understanding, coordinating and delivering actions
• Discrete and demonstrable evidence of handling highly confidential information
• Ability to remain calm under pressure and capable of thinking on their feet in a crisis
• High attention to detail, ability to work autonomously and in a proactive manner
• Proficient in the use of Word, PowerPoint and Excel
• Knowledge of Docusign, SharePoint and other Office 365 planning/organisational applications is preferred but not mandatory.

 
 
Contract position
 
If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/080727.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.