Administrative Assistant

Administrative Assistant
12-month contract
$21/HR
M-F onsite
8am-5pm
North Chicago, IL
Orion Group is hiring for an Administrative Assistant who will partake in training events, conference events, meetings, and calendaring for our pharmaceutical client in North Chicago.
The Administrative Assistant will support work activities, projects, and team meetings that involve a large group of people.
Actively looking to acquire new skills, not a typical admin role and be flexible with different job tasks and can pick up on technology and quick to pick up. SharePoint, PowerPoint, Excel. They have a natural curiosity. Good work ethic, eager to learn and grow. Someone productive, attention to detail. Large work experience not necessary, but must meet the above characteristics.
Responsible for all administrative functions for VP of Legal Operations such as:
o Answering phones
o Calendar management, proactively solving conflicts
o Handling Teams/Zoom and general TelePresence setups and acting as liaison for remote access issues
o Scheduling travel and processing expense reports
o Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments
o Ordering office supplies
o Processing invoices
o Meeting/event planning and catering
o Creating or modifying business documents
o Preparing presentations from source materials
o Preparing binders and other large copy requests
o Requesting publications/articles
o Onboarding various contracted vendors
Requirements:

• Some college preferred.
• Experience working in a pharmaceutical company or CRO strongly preferred.
• 3+ years of previous admin experience supporting executives.
• Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio, or OrgPlus, and understanding of business processes and requirements.
• “Make it happen” spirit and attitude as well as persistence.
• Learns fast, grasps the “essence,” and can change course quickly, where needed.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.