Administrative Assistant

Administrative Assistant (Contract – Hybrid)
Location: Irvine, CA (Hybrid – onsite Tuesday, Wednesday, Thursday; remote Monday & Friday unless business needs require onsite)
Schedule: Standard business hours
Assignment Length: Through end of 2026, with potential extension based on performance, business needs, and budget
$20-$23/HR based on health benefits
 
Orion Group is hiring an Administrative Assistant who provides essential administrative and operational support for our pharmaceutical client in a fast-paced, collaborative environment. This role supports daily business activities, including calendar management, travel coordination, onboarding support, and departmental organization. The ideal candidate is proactive, detail-oriented, technically proficient, and comfortable juggling multiple priorities while supporting cross-functional teams.
 
Key Responsibilities

• Provide general administrative support to the organization; may provide backup support to senior leadership as needed.
• Manage calendars, schedule meetings, and proactively resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and prepare associated expense reports.
• Utilize intermediate to advanced software skills to complete assignments, including Microsoft Office Suite and business-specific systems (e.g., corporate travel platforms).
• Support new employee onboarding, including coordination of logistics and documentation.
• Ensure compliance with Corporate and Divisional policies and procedures, including purchasing, requisitions, security, privacy, and branding guidelines.
• Maintain and organize departmental files in compliance with corporate and government regulations.
• Build strong working relationships with peers and cross-functional partners.
• Contribute as a team-oriented, dependable member of the organization with a positive, “can-do” attitude.
• Adapt quickly to changing priorities and business needs.

 
Qualifications
Required:

• High School Diploma or equivalent (some college preferred).
• Minimum 2 years of administrative experience or equivalent, preferably in a large, fast-paced environment.
• Intermediate to advanced proficiency in Microsoft Office Suite (Outlook, SharePoint, Word, Excel, PowerPoint).
• Ability to work independently with general supervision; strong organizational and time-management skills.

Preferred Skills & Attributes:

• Self-starter with strong attention to detail.
• Excellent interpersonal and communication skills.
• Ability to multitask, prioritize effectively, and meet deadlines.
• Quick learner who can pivot easily in a dynamic environment.
• Team-oriented mindset with a strong desire to contribute to overall organizational success.

 
Work Environment

• Hybrid work model with required onsite presence Tuesday–Thursday.
• Primarily sedentary office role.
• May require periods of sitting, standing, and walking.

 


Our role in supporting diversity and inclusion

As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.