Accounting Clerk

Accounting Clerk
6-month contract
Mettawa, IL
Hybrid Schedule
Standard business hours
$21/HR

  Orion Group is hiring for an Accounting Clerk for our pharmaceutical client in Mettawa, IL.

Responsibilities:

• This position will be responsible for assisting the Financial Compliance Monitoring and US Transparency Reporting department in supporting the execution of the compliance monitoring program and the accurate reporting of data for Healthcare Professionals (HCPs) and Healthcare Organizations (HCOs) for Federal Sunshine and state reporting.
• The financial analyst will assist in investigating, documenting, and reporting potential compliance observations with the sales reps for meal expenses with HCPs in Concur CTE (expense reporting system).
• This role will also assist in researching and correcting errors in the HCP and HCO data for federal and state reporting.

Qualifications

• Strong financial, analytical, and problem-solving skills
• Knowledge of SAP S4 HANA experience preferred but not required
• Execute priorities established by the Manager with speed and agility
• Excel: V-Look Up; Pivot Tables, solid intermediate level of usage and understanding; large data sets, etc
• Solid communication skills: Verbal; Written; comfortable approaching internal clients across functions at Manager/Director levels
• Detail oriented; organizational skills to use with large data sets
• Solid judgment: ability to know when to ask questions and what questions need to be asked
• Four-year Bachelor’s degree, 0 – 3 years’ experience
•  Finance and Accounting Background and Internal Audit experience

 
1 panel interview.

• This role will be helping the financial compliance allergan aesthetics team.
• Primarily responsible for reporting transfers of value to HCPS with federal laws,
• Sunshine act, and different various state laws that closely watch ToV made to HCP.
• Get their data from different sources, and the CTE- expense reporting system is the biggest.
• Monitor areas of high risk and gaps.
• Monitoring transactions for allergan salesforce and other areas of AbbVie as well.
• A lot meals, etc. getting different reports, scrubbing them, looking for anomalies, and checking for discrepancies.
• Reaching out to salesforce, verify information and let them know if anything is incorrect on the expense reports.
• Expense reports, speaker programs, and digging into transactions that come through, help keep everything accurate.
• Send information to the government, CMS.
• Scrubbing data and reaching out to appropriate parties
• Excel reports- filter and pivot tables. Have excel assessments on their resumes when submitting candidates.

 
Questions:
Is SAP S4Hana required?

• Not required, primarily used in traditional finance roles.
• Concur would be helpful for expense reporting
• They have other systems in addition to CTE (concur travel and expense), that are specific to financial compliance where they update data, but they are not widely known so it would be new to them. Training provided.

Other than analytical skills, what soft skills would stand out to you?

• If they have experience with expense reports, and financial compliance would be helpful.
• CTE, concur system experience would be helpful, since the bulk of this role is looking at food transactions, and speaker program system reports related to HCP.- NOT required 

Education Requirement?

• Bachelors for sure, and at least 2-3 yrs experience would be helpful
• Not a hard requirement of years of exp.

Pharma bg required?

• Industry doesn’t matter, or how large.
• Experience with large sets of data using excel is more  helpful 

Most common data sets daily?

• They get reports from lots of different sources, a daily report from their CTE team that has an auditing group that sends files every day of expense reports where the person has gone over the amount allowed on their meals.
• Monthly reports
• New system that the speaker program team uses called Veeva that contains all programs that took place in that month or quarter.
• Usually reports come in excel format to filter out what you need to look at.
• Reports vary in size due to time frame and area

Investigation process for flagged expenses:

• Example meal over guideline:

Go into CTE pull up expense report, confirm if they are over – how many attendees do they have, then reach out to the rep with a standard template email which request reasoning why. Depending on what their answer is they will receive a compliance observation that complies with the dept, and correct the data if it hasn’t been paid yet, or if it is a report that has already been paid then they use a different system. Few different course of actions when you first get the report and information.
1st step is the same but depends on their response, how quickly they reply… etc. there is a process to follow.
What are the key deliverables expected in first 60-90 days:

• This is a lot to learn, so overall would expect someone to pick it up and ask any questions that come up
• Be able to answer most questions on their own, they see a lot of the same things which should be able to pick it up
• The one-off things they would not expect them to just know, since some things can change as well.
• Recognize trends and speak up if something doesn’t look right (like why someone would expense something a certain way…. Etc
• This isn’t a traditional finance role; this is a specialized area since they do a lot of different things

 

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.