Account Coordinator

Account Coordinator
Location: Irvine, CA (Hybrid – 3 days onsite / 2 days remote)
Duration: 12-Month Contract with potential extension
$22-$27/HR based on benefits



Orion Group is seeking an organized, proactive Account Coordinator to support the execution of integrated marketing and advertising projects within our pharmaceutical client’s fast-paced agency environment. This individual will serve as a key liaison between internal creative teams and client stakeholders, helping manage projects from initiation through completion while ensuring timelines, budgets, and deliverables remain on track.

Key Responsibilities

• Manage day-to-day project activities from kick-off through completion, ensuring deliverables are executed on time and within budget.
• Coordinate with cross-functional teams, including Creative, Production, Project Management, and Client Services.
• Develop and maintain project timelines, status reports, meeting notes, and project documentation.
• Support project estimate development and monitor project expenditures against approved budgets.
• Communicate project status, schedules, deliverables, and updates with client stakeholders.
• Coordinate project submissions, reviews, approvals, and revisions with internal review teams and client partners.
• Assist in routing marketing materials through review and approval processes while maintaining supporting documentation.
• Partner with project managers and creative teams to ensure efficient workflow management and cost control.
• Prepare conference reports, project briefs, tactical calendars, and other account management documentation.
• Support administrative activities including project setup, reporting, archiving, and file organization.
• Participate in creative development discussions and provide project input as needed.

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3–5 years of professional experience in account management, advertising, marketing, client services, project coordination, or a related field.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proven ability to work independently and manage competing priorities in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications

• Experience within a healthcare, pharmaceutical, medical device, or regulated industry environment.
• Previous advertising agency or marketing agency experience.
• Familiarity with marketing review and approval processes.
• Experience with Veeva Vault, PromoMats, or similar content management systems.
• Basic budgeting, invoicing, or financial tracking experience.

Ideal Candidate

The ideal candidate is highly organized, detail-oriented, client-focused, and comfortable managing multiple projects simultaneously. They thrive in collaborative environments, communicate effectively across teams, and possess a strong sense of ownership in driving projects to successful completion.
 



People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.